About Company
AndBeyond Mnemba Island is an exquisite, private island hideaway off the northeast coast of Zanzibar, renowned for its pristine natural beauty and unparalleled luxury safari lodge experience. As part of the prestigious AndBeyond portfolio, we are dedicated to providing guests with extraordinary moments while upholding a profound commitment to conservation and community development. Our operations on this exclusive island demand meticulous attention to detail and seamless logistics to maintain our high standards of service and sustainability.
Job Description
Are you a highly organized and detail-oriented individual looking for a flexible role in a unique and breathtaking environment? AndBeyond Mnemba Island is seeking a dedicated Shipping Documentation Clerk to join our team. This pivotal part-time role offers the flexibility to manage your working hours, making it an ideal opportunity for someone seeking a work-life balance while contributing significantly to the smooth operation of our exclusive island lodge.
In this role, you will be the linchpin in ensuring that all inbound and outbound shipments, critical for our daily operations, guest services, and vital conservation efforts, are meticulously documented and compliant with all local and international regulations. From essential guest supplies and culinary provisions to maintenance equipment and conservation materials, your accurate and timely processing of shipping documents will directly impact our ability to deliver an exceptional and seamless luxury experience.
Working closely with our procurement, operations, and finance teams, you will be responsible for preparing, verifying, and filing a wide array of shipping-related paperwork. This includes commercial invoices, packing lists, bills of lading, customs declarations, and certificates of origin. Your expertise will help navigate the complexities of island logistics, ensuring that goods arrive efficiently and without undue delays or penalties. This is more than just a clerical position; it’s an opportunity to be an integral part of a world-class hospitality and conservation brand, ensuring the logistical backbone of our island paradise remains robust and efficient. We are looking for someone who thrives on precision, possesses excellent communication skills, and is eager to contribute to a sustainable luxury tourism model.
Key Responsibilities
- Prepare, examine, and process a full range of shipping documents, including bills of lading, commercial invoices, packing lists, customs declarations, and delivery orders.
- Verify the accuracy of shipping documents against cargo and supplier invoices.
- Maintain organized and accessible digital and physical filing systems for all shipping documentation.
- Communicate effectively with suppliers, freight forwarders, customs agents, and internal departments regarding shipment statuses and documentation requirements.
- Track and trace shipments, updating internal stakeholders on delivery schedules and potential delays.
- Ensure all shipping activities comply with local and international import/export regulations and company policies.
- Assist with resolving documentation discrepancies or issues that may arise during transit or customs clearance.
- Generate reports on shipping activities, costs, and lead times as required.
- Support the procurement team with administrative tasks related to inventory and supply chain management.
Required Skills
- Minimum 2 years of experience in a shipping, logistics, or administrative role with a focus on documentation.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and accuracy in data entry and document preparation.
- Excellent organizational and time management skills, with the ability to work independently.
- Good understanding of basic import/export procedures and shipping terminology.
- Effective written and verbal communication skills in English.
- Ability to work flexible hours as per operational needs.
Preferred Qualifications
- Diploma or Certificate in Logistics, Supply Chain Management, Business Administration, or a related field.
- Experience working with ERP systems or specialized logistics software.
- Familiarity with Tanzanian customs regulations and shipping practices.
- Previous experience in the hospitality or tourism industry, especially in a remote location.
Perks & Benefits
- Opportunity to work in a unique and stunning island environment.
- Flexible working hours to support work-life balance.
- Contribution to a leading luxury safari and conservation brand.
- Opportunities for professional development within the AndBeyond family.
- Supportive and collaborative team culture.
- Access to exclusive staff facilities and island amenities (where applicable and appropriate).
How to Apply
If you are passionate about meticulous documentation and eager to contribute to the seamless operation of a world-class luxury lodge, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role at AndBeyond Mnemba Island.