About Company
Liberty Primary School is a cornerstone of the Liberty, St. Ann’s Bay community, dedicated to providing a nurturing and enriching educational environment for our students. For decades, we have committed to fostering academic excellence, critical thinking, and strong character development from an early age. Our mission extends beyond the classroom walls, actively engaging with parents and community stakeholders to create a holistic support system for every child. We believe in creating a positive and collaborative atmosphere where both students and staff can thrive, contribute meaningfully, and grow professionally and personally. Joining Liberty Primary School means becoming part of a close-knit family passionate about shaping the future leaders and citizens of Jamaica. We pride ourselves on a supportive administrative team and a vibrant school culture that celebrates diversity and encourages continuous learning.
Job Description
We are seeking a highly organized, efficient, and friendly Part-Time School Clerical Assistant to join our dedicated administrative team at Liberty Primary School. This vital role supports the day-to-day operations of our school office, ensuring smooth communication and efficient record-keeping. The ideal candidate will be the welcoming face and voice of our school, assisting students, parents, teachers, and visitors with professionalism and a positive attitude. You will be instrumental in managing administrative tasks, maintaining student records, handling correspondence, and providing crucial support to our teaching staff and school leadership. This position requires someone with excellent interpersonal skills, a keen eye for detail, and the ability to manage multiple tasks effectively in a dynamic educational environment. If you are passionate about contributing to a child’s educational journey and thrive in a supportive community setting, we encourage you to apply. This role offers the opportunity to make a tangible difference in the lives of our students and the overall efficiency of our school operations, all while working within a flexible part-time schedule tailored to the school’s needs.
Key Responsibilities
- Serve as the primary point of contact for students, parents, visitors, and staff, offering courteous and helpful assistance.
- Manage incoming and outgoing communications, including phone calls, emails, and postal mail.
- Maintain accurate and confidential student records, attendance reports, and school databases.
- Assist with the preparation and distribution of school newsletters, notices, and other official correspondence.
- Support teachers and administrative staff with photocopying, filing, data entry, and other clerical duties as needed.
- Process school supplies orders and assist with inventory management.
- Handle basic financial transactions, such as collecting fees and issuing receipts, under supervision.
- Organize and schedule meetings, appointments, and school events.
- Ensure the reception area and office space are tidy, organized, and welcoming.
- Adhere strictly to school policies and procedures, especially regarding confidentiality and child safety.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize effectively in a busy environment.
- Exceptional attention to detail and accuracy.
- Friendly, approachable demeanor with strong interpersonal skills.
- Ability to maintain confidentiality and discretion.
Preferred Qualifications
- Associate Degree or equivalent certification in Business Administration, Office Management, or a related field.
- Previous experience (1+ year) in an administrative or clerical role, preferably within an educational setting.
- Familiarity with school management software (e.g., RenWeb, PowerSchool).
- Basic bookkeeping or accounting experience.
Perks & Benefits
- Opportunity to make a meaningful impact in the community and children's education.
- Supportive and collaborative work environment.
- Flexible part-time working hours.
- Contribution to a vibrant school culture.
- Professional development opportunities within the education sector.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please include a cover letter detailing your suitability for this role and an updated resume.