About Company
Join Career.zycto, a dynamic and forward-thinking consultancy committed to empowering businesses and individuals through exceptional service delivery. For an Event Planner, this means an environment where creativity flourishes, precision is celebrated, and every project is an opportunity to craft memorable experiences. We pride ourselves on a collaborative culture that supports professional growth and innovation, offering diverse challenges in both corporate and private event sectors. If you’re passionate about orchestrating flawless gatherings and thrive on bringing visions to life, Career.zycto provides the platform to hone your craft and make a tangible impact, fostering a vibrant professional community.
Job Description
Career.zycto is seeking a highly skilled and passionate Event Planner to join our vibrant team in Merchant City, Glasgow. This is an exceptional opportunity for a creative and meticulous professional to manage a diverse portfolio of corporate and private events from conception to flawless execution. We are looking for someone who can transform client visions into spectacular realities, ensuring every detail is perfectly aligned with their objectives and expectations.
In this pivotal role, you will be responsible for the full lifecycle of event management. This includes initial client consultations to understand their needs and aspirations, developing innovative and comprehensive event proposals, meticulous budget management, and the crucial selection and negotiation with a range of vendors, from venues and caterers to audiovisual suppliers and entertainers. You will be the central point of contact, coordinating all moving parts to ensure a seamless and unforgettable experience for our clients and their guests.
Our events span a broad spectrum, including high-profile corporate conferences, product launches, gala dinners, team-building retreats, as well as intimate private celebrations such as milestone birthdays, anniversaries, and bespoke wedding receptions. Each project demands a unique approach, requiring adaptability, a keen eye for aesthetics, and robust problem-solving skills to navigate unexpected challenges with grace and efficiency. You’ll be instrumental in crafting narratives through experiences, leaving lasting impressions that reflect the prestige and quality associated with Career.zycto.
If you possess an unwavering dedication to excellence, a natural flair for design and logistics, and a proven track record of delivering successful events on time and within budget, we encourage you to apply. This role offers the chance to work alongside a supportive team, grow your expertise, and make a significant impact in the dynamic world of event planning within a forward-thinking consultancy. We believe in empowering our team members with the resources and autonomy to excel, fostering an environment where your creative input is valued and celebrated.
Key Responsibilities
- Conduct thorough client consultations to understand event objectives, scope, and budget for both corporate and private functions.
- Develop innovative and tailored event concepts, proposals, and presentations that align with client visions and Career.zycto's standards.
- Manage event budgets meticulously, tracking expenses, negotiating contracts with vendors, and ensuring cost-effectiveness without compromising quality.
- Source, evaluate, and coordinate with a wide range of suppliers, including venues, caterers, florists, entertainment, photographers, and technical support.
- Oversee all logistical aspects, including scheduling, attendee management, transportation, accommodation, and on-site setup and breakdown.
- Develop detailed event timelines, production schedules, and floor plans, ensuring all stakeholders are informed and aligned.
- Act as the primary point of contact for clients and vendors throughout the event planning process, providing regular updates and solutions.
- Manage on-site event execution, troubleshooting any issues that arise promptly and professionally to ensure smooth operation.
- Conduct post-event evaluations, gather feedback, and prepare comprehensive reports to assess success metrics and identify areas for improvement.
- Stay abreast of industry trends, emerging technologies, and best practices in event management to continuously enhance service offerings.
Required Skills
- Minimum 3 years of progressive experience in event planning and execution for corporate and/or private clients.
- Exceptional organizational and project management skills with a strong ability to multitask and prioritize effectively.
- Proven expertise in budget management, negotiation, and vendor relationship management.
- Outstanding written and verbal communication skills, capable of engaging diverse stakeholders.
- Proficiency in event management software (e.g., Cvent, Eventbrite) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Creative problem-solving abilities and a proactive approach to potential challenges.
- High level of attention to detail and commitment to delivering impeccable quality.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification such as CMP (Certified Meeting Professional) or equivalent.
- Experience with CRM systems and event marketing strategies.
- Established network of local Glasgow venues and reputable vendors.
- A portfolio showcasing successful events managed from concept to completion.
Perks & Benefits
- Competitive salary package with performance-based bonuses.
- Comprehensive health and wellness benefits.
- Generous paid time off, including public holidays.
- Opportunities for continuous professional development and industry training.
- A dynamic, collaborative, and supportive work environment in the heart of Merchant City.
- Employee recognition programs.
- Company-sponsored social events and team-building activities.
- Contribution to a pension scheme.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please ensure your CV and a cover letter detailing your relevant experience and why you are the ideal fit for this role are attached.
