About Company
Ready to launch your career in a supportive and structured environment? Career.zycto is dedicated to fostering growth and connecting talent with opportunity across various sectors. For an Office Coordinator, this means joining a team where your organizational skills directly contribute to our operational efficiency and positive workplace culture. We believe in empowering our employees through continuous learning, making us an ideal launchpad for those eager to develop their professional capabilities. Join us and be an integral part of our mission to build brighter futures.
Job Description
Career.zycto is seeking a highly motivated and detail-oriented Office Coordinator to join our dynamic team in Yarmouth, Nova Scotia. This is an exceptional opportunity for individuals looking to start their career or transition into an administrative role, as comprehensive training will be provided. As an Office Coordinator, you will be the backbone of our daily operations, ensuring a smooth, organized, and welcoming environment for our team members and visitors alike. You will play a crucial role in maintaining office efficiency, supporting various departments, and contributing to a positive workplace culture. This position requires someone with a proactive attitude, excellent communication skills, and a genuine desire to learn and grow within our organization. If you are eager to develop your administrative expertise, thrive in a supportive setting, and enjoy tackling a variety of tasks, we encourage you to apply. We are committed to investing in our employees and providing the tools and knowledge necessary for your success.
Key Responsibilities
- Manage the front desk, including greeting visitors, answering phones, and directing inquiries professionally.
- Oversee office supply inventory, placing orders, and ensuring all necessary materials are stocked and accessible.
- Coordinate and schedule meetings, appointments, and company events, managing calendars and sending timely reminders.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring efficient distribution.
- Maintain an organized and clean office environment, including common areas and meeting rooms.
- Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation.
- Support various departments with ad-hoc projects and administrative needs as they arise.
- Process invoices, expense reports, and other financial documentation with accuracy.
- Liaise with vendors and service providers to ensure office equipment and facilities are well-maintained.
- Contribute to improving office processes and procedures to enhance efficiency.
Required Skills
- High school diploma or equivalent.
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Demonstrated attention to detail and accuracy.
- Proactive attitude and a willingness to take initiative.
- Ability to work both independently and collaboratively as part of a team.
- Reliability and a professional demeanor.
Preferred Qualifications
- Post-secondary education in Office Administration or a related field.
- Previous experience in an office environment (internship or volunteer experience welcome).
- Familiarity with office equipment (e.g., printers, scanners, projectors).
- Basic knowledge of accounting software or systems.
Perks & Benefits
- Comprehensive health, dental, and vision benefits package.
- Generous paid time off and holiday schedule.
- Opportunities for professional development and career advancement.
- Supportive and collaborative work environment.
- Modern and well-equipped office space.
- Employee assistance program.
- On-site training and mentorship programs.
- Team-building events and social gatherings.
How to Apply
Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and why they are a great fit for this role. Please click on the application link below to apply directly. We look forward to reviewing your application!
