About Company
Career.zycto empowers businesses to thrive by connecting them with exceptional talent, fostering environments where professionals excel. We believe that a strong administrative backbone is crucial for seamless operations and continued growth, even in a remote setting. Joining our team means becoming an integral part of a forward-thinking organization that values efficiency, proactive support, and continuous improvement. We offer a dynamic, supportive remote culture where your organizational skills and attention to detail will directly contribute to our collective success. This is a unique opportunity for a dedicated Administrative Assistant to make a significant impact from anywhere.
Job Description
Are you an impeccably organized and proactive professional seeking a remote opportunity to apply your administrative expertise? Career.zycto is expanding its virtual team and searching for a dedicated Remote Administrative Assistant to provide crucial support to our operational functions. This is a fantastic opportunity for someone who thrives in a fast-paced, digital environment, possesses exceptional communication skills, and can manage multiple priorities with a keen eye for detail. As our Remote Administrative Assistant, you will be the linchpin in ensuring smooth daily operations, supporting various departments, and maintaining critical information flow within our distributed workforce. You’ll play a pivotal role in scheduling, document management, data entry, and facilitating virtual communications, all while contributing to a positive and productive team atmosphere. This role requires a high degree of independence, initiative, and a commitment to upholding the highest standards of professionalism and confidentiality. If you are passionate about efficient administration and eager to contribute to a growing, innovative company from the comfort of your home base in Wrangell, Alaska, or beyond, we encourage you to apply.
Key Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, appointments, and virtual conferences across different time zones.
- Prepare, edit, and proofread documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Organize and maintain digital filing systems, ensuring all documents are easily accessible and securely stored.
- Handle incoming and outgoing communications, including emails and virtual correspondence, responding professionally and directing inquiries as appropriate.
- Conduct online research and compile data to support various projects and initiatives.
- Assist in the preparation of project plans, meeting agendas, and minutes, ensuring accurate record-keeping.
- Coordinate virtual events and team meetings, including setting up technology and distributing necessary materials.
- Process invoices, expense reports, and other financial documentation in accordance with company policies.
- Provide general administrative support to multiple team members and departments as needed, adapting to varying requests and priorities.
- Maintain strict confidentiality of sensitive information and exercise discretion in all communications.
Required Skills
- Proven experience as an Administrative Assistant or in a similar administrative role, preferably in a remote setting.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills, with a keen eye for grammar and detail.
- Ability to work independently, demonstrate initiative, and be a proactive problem-solver.
- Comfortable with various communication and collaboration tools (e.g., Slack, Zoom, Asana).
- High degree of professionalism, discretion, and ability to handle confidential information.
- Reliable high-speed internet connection and a dedicated home office setup suitable for remote work.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience with CRM software or applicant tracking systems.
- Familiarity with project management principles and tools.
- Previous experience supporting a distributed or geographically diverse team.
- Certifications in administrative support or office management.
Perks & Benefits
- Competitive hourly wage with opportunities for growth.
- Flexible remote work environment, offering work-life balance.
- Comprehensive health, dental, and vision insurance options.
- Paid time off (PTO) and paid holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative company culture, even in a virtual setting.
- Employee assistance program.
How to Apply
Click the application link below to submit your resume and cover letter. Ensure your application highlights your experience with remote administrative support and your commitment to organized, efficient work. We look forward to reviewing your qualifications!
