About Company
Are you a visionary event planner seeking the freedom to sculpt unforgettable moments? Career.zycto offers a dynamic platform where your creativity meets unparalleled opportunity. We partner with top-tier clients across Falmouth and beyond, providing you with a diverse portfolio of wedding and corporate projects. Our collaborative environment champions innovative approaches and empowers independent professionals. Here, your expertise is valued, your ideas celebrated, and your impact truly felt as you transform concepts into breathtaking realities. Join us and elevate your freelance career within a supportive network.
Job Description
Career.zycto is actively seeking a highly skilled and passionate Freelance Event Planner specializing in both enchanting weddings and impactful corporate events to join our esteemed network in Falmouth, Trelawny. This unique opportunity is perfect for a self-driven professional who thrives on creativity, meticulous planning, and flawless execution. As an Event Planner, you will be the driving force behind turning our clients’ visions into spectacular realities, from intimate beachfront ceremonies to large-scale corporate conferences.
Your role will involve comprehensive project management, from initial client consultation and concept development through to on-site coordination and post-event follow-up. We are looking for someone who can seamlessly manage multiple projects, maintain strict budgetary controls, and cultivate strong relationships with vendors, venues, and clients alike. You’ll be entrusted with crafting bespoke event designs, negotiating contracts, and ensuring every detail aligns with the client’s objectives and exceeds their expectations. This position offers unparalleled flexibility, allowing you to manage your own schedule while collaborating with a supportive team that values innovation and excellence. If you are passionate about creating memorable experiences, possess an impeccable eye for detail, and are eager to make a significant impact on Falmouth’s vibrant event landscape, we encourage you to connect with us. Embrace the chance to showcase your talent across a diverse range of events, leaving a lasting impression on every celebration and corporate gathering you orchestrate.
Key Responsibilities
- Conduct initial consultations with clients to understand their vision, objectives, and budget for both wedding and corporate events.
- Develop comprehensive event proposals, including detailed timelines, design concepts, vendor recommendations, and cost estimates.
- Source, negotiate with, and manage a diverse portfolio of vendors (caterers, florists, photographers, entertainers, AV specialists, etc.).
- Create and manage event budgets, ensuring all financial targets are met and providing transparent financial reports to clients.
- Design and implement event layouts, decor themes, and logistical plans.
- Oversee all aspects of event setup, execution, and breakdown, including on-site coordination.
- Manage client communication, providing regular updates and promptly addressing any concerns or changes.
- Ensure all events comply with safety regulations, local ordinances, and client contractual agreements.
- Conduct post-event evaluations to gather feedback, assess success, and identify areas for improvement.
- Build and maintain strong professional relationships with clients, vendors, and local venues in Trelawny.
Required Skills
- Proven experience in event planning, specifically with both wedding and corporate events.
- Exceptional organizational and time management skills, with the ability to manage multiple projects concurrently.
- Strong negotiation and vendor management abilities.
- Excellent communication and interpersonal skills, capable of building rapport with diverse clients and stakeholders.
- Proficiency in event management software and tools (e.g., Aisle Planner, Asana, Microsoft Office Suite).
- Budget management expertise with a keen eye for cost control.
- Creative flair and a strong understanding of event aesthetics and design principles.
- Problem-solving aptitude and ability to remain calm and effective under pressure.
- Valid driver's license and access to reliable transportation.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Planning (e.g., CMP – Certified Meeting Professional).
- Established network of local vendors and venues in Falmouth and the wider Trelawny area.
- Experience with destination event planning.
- Proficiency in graphic design software for creating event visuals (e.g., Canva, Adobe Creative Suite).
Perks & Benefits
- Flexible work schedule, allowing for work-life balance.
- Opportunity to work on a diverse portfolio of exciting and high-profile events.
- Autonomy and creative freedom in event design and execution.
- Access to a supportive network of industry professionals.
- Opportunities for professional development and skill enhancement.
- Competitive project-based compensation.
- Build a strong personal brand within the Jamaican event industry.
How to Apply
Ready to bring your event planning expertise to Falmouth? We invite passionate and experienced professionals to apply. Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and portfolio.
