About Company
Are you a highly organized individual with a passion for efficient logistics and vehicle management? Career.zycto is a dynamic and forward-thinking organization dedicated to optimizing operational workflows across various industries. We recognize that a meticulously managed fleet is the backbone of seamless service delivery, and that’s where your expertise truly shines. Joining our team means becoming an integral part of an environment where precision, problem-solving, and proactive planning are not just valued, but essential. We foster a culture of continuous improvement, offering fleet administrators the tools and autonomy to excel, ensuring every vehicle and every journey contributes to our collective success. Discover a place where your skills drive real impact.
Job Description
Career.zycto is searching for a highly diligent and proactive Fleet Administrator to join our operations team in Freiburg im Breisgau. This full-time role is absolutely critical to maintaining the efficiency, safety, and compliance of our diverse vehicle fleet, which is central to our service delivery and overall operational success. As a Fleet Administrator, you will be the linchpin in ensuring that our vehicles are always ready for deployment, meticulously maintained, and fully compliant with all regulatory standards, both local and national. Your expertise will directly contribute to our ability to meet client demands, manage operational costs effectively, and uphold our unwavering commitment to reliability and service excellence.
In this dynamic and pivotal position, you will take ownership of the day-to-day administrative management of our entire fleet. This comprehensive responsibility encompasses a wide range of tasks, including the meticulous handling of vehicle procurement and registration processes, the precise scheduling and coordination of routine maintenance and repairs, vigilant tracking of fuel consumption and mileage, and the diligent management of all driver records and licensing requirements. You will work closely and collaboratively with various internal departments, including operations, finance, and human resources, to ensure seamless fleet performance and to proactively address any emerging challenges or opportunities for improvement. We are specifically looking for an individual who thrives in a highly organized environment, possesses exceptional attention to detail, and demonstrates a strong, analytical problem-solving aptitude. Your ability to anticipate needs, manage multiple tasks concurrently, prioritize effectively, and communicate clearly and persuasively will be paramount to your success in this role.
Furthermore, you will be instrumental in implementing and rigorously adhering to established fleet policies and procedures, optimizing routing where applicable to enhance efficiency, and actively contributing to our ongoing sustainability initiatives by identifying opportunities for environmental improvements within our fleet operations. This role offers an exciting and rewarding opportunity for someone who is truly passionate about logistics, operational excellence, and making a tangible, positive impact within a supportive and growth-oriented company culture. If you are ready to apply your exceptional organizational prowess, administrative expertise, and fleet management knowledge to a role where your contributions are genuinely valued and directly influence our business outcomes, we encourage you to apply and become a key player in Career.zycto’s continued success and expansion. Join us in driving efficiency forward.
Key Responsibilities
- Manage the complete lifecycle of fleet vehicles, including procurement, registration, assignment, and decommissioning.
- Coordinate and schedule regular vehicle maintenance, inspections, and repairs with external service providers, ensuring minimal downtime.
- Maintain accurate and up-to-date records for all fleet vehicles, drivers, fuel consumption, and maintenance history.
- Monitor and track vehicle performance, fuel efficiency, and usage data to identify areas for optimization and cost reduction.
- Ensure strict compliance with all local and national transportation regulations, safety standards, and company policies.
- Process and manage all fleet-related documentation, invoices, and expense reports in coordination with the finance department.
- Assist in the development and implementation of fleet management policies and procedures to enhance operational efficiency.
- Act as the primary point of contact for drivers regarding vehicle inquiries, issues, and accident reporting.
- Prepare regular reports on fleet status, costs, and key performance indicators for management review.
- Support initiatives related to fleet sustainability and technology adoption.
Required Skills
- Proven experience (minimum 3 years) in fleet administration, logistics, or a similar operational role.
- Exceptional organizational skills and meticulous attention to detail.
- Proficient in fleet management software, Microsoft Office Suite (especially Excel), and general office administration tools.
- Strong analytical and problem-solving abilities.
- Excellent communication skills, both written and verbal, in German and English.
- Ability to manage multiple tasks, prioritize effectively, and work under pressure.
- Deep understanding of German traffic laws and vehicle registration processes.
- Valid driver's license (Class B).
Preferred Qualifications
- Bachelor's degree or vocational training in Logistics, Business Administration, or a related field.
- Experience with telematics systems and GPS tracking technologies.
- Knowledge of sustainable fleet practices or electric vehicle integration.
- Certification in fleet management or logistics is a plus.
- Proactive approach to identifying and implementing process improvements.
Perks & Benefits
- Competitive salary package with opportunities for performance-based bonuses.
- Comprehensive health and dental insurance.
- Generous paid time off and public holidays.
- Opportunities for professional development and continuous learning.
- A collaborative, supportive, and dynamic work environment.
- Access to modern fleet management tools and technology.
- Company-sponsored events and team-building activities.
- A chance to be part of a growing company with significant impact.
How to Apply
Ready to drive your career forward with Career.zycto? We encourage you to submit your application by clicking the link below. Please ensure your resume and cover letter highlight your relevant experience and enthusiasm for fleet administration. We look forward to reviewing your application and potentially welcoming you to our team!
