About Company
Career.zycto empowers event professionals to connect with exceptional opportunities, transforming visions into unforgettable experiences. We specialize in matching talented planners, like you, with diverse projects—from intimate weddings to large-scale corporate galas across Jamaica. Our unique approach values creativity, autonomy, and strategic thinking, providing a platform where your expertise shines. Joining us means gaining access to a curated network of clients seeking top-tier event solutions, offering unparalleled flexibility and the chance to build a truly impactful portfolio. We champion innovation and support our freelancers in delivering excellence, making Career.zycto the ideal partner for your next venture.
Job Description
Are you a highly creative, organized, and detail-oriented event planner with a passion for bringing visions to life? Career.zycto is actively seeking a dynamic Freelance Event Planner specializing in both wedding and corporate events to join our growing network of independent professionals. This is an exciting opportunity for an entrepreneurial individual to collaborate with diverse clients across Spanish Town and beyond, managing projects from concept to flawless execution. We are looking for someone who can expertly navigate the unique demands of both celebratory nuptials and professional corporate gatherings, ensuring every event is memorable, seamless, and perfectly aligned with our clients’ objectives.
As a Freelance Event Planner with Career.zycto, you will be responsible for a comprehensive range of tasks, including initial client consultations, developing event proposals, budget management, vendor sourcing and negotiation, timeline creation, and on-site coordination. Your ability to craft personalized experiences for weddings, whether it’s an intimate garden ceremony or a grand ballroom affair, will be essential. Simultaneously, your expertise in designing impactful corporate events – from conferences and product launches to gala dinners and team-building retreats – will be highly valued. We are looking for a self-starter with exceptional communication skills, a knack for problem-solving under pressure, and a proven track record of delivering high-quality events on time and within budget. If you thrive in a flexible, project-based environment and are eager to expand your portfolio with diverse and challenging assignments, we encourage you to apply. This role offers the freedom to manage your own schedule while benefiting from our extensive client network and support.
Key Responsibilities
- Conduct initial client consultations to understand event objectives, preferences, and budgetary constraints.
- Develop comprehensive event proposals, including themes, concepts, vendor recommendations, and detailed cost estimates for both wedding and corporate events.
- Manage event budgets meticulously, tracking expenses and ensuring profitability for each project.
- Source, vet, and negotiate with vendors (caterers, venues, decorators, photographers, entertainers, etc.) to secure the best services and rates.
- Create and manage detailed event timelines, production schedules, and logistical plans.
- Oversee all aspects of event setup, execution, and breakdown, ensuring seamless operations.
- Act as the primary point of contact for clients and vendors throughout the planning process and on event day.
- Proactively identify and resolve potential issues or challenges before and during events.
- Ensure all events comply with safety regulations, venue policies, and client expectations.
- Cultivate strong client relationships to encourage repeat business and referrals.
Required Skills
- Proven experience (minimum 3 years) in event planning, with a strong portfolio showcasing both wedding and corporate events.
- Exceptional organizational and time management skills, with the ability to manage multiple projects concurrently.
- Strong budget management and negotiation abilities.
- Excellent communication, interpersonal, and presentation skills.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Creative flair and a keen eye for aesthetics and detail.
- Ability to work independently, demonstrate initiative, and adapt to changing circumstances.
- Sound knowledge of local venues, vendors, and industry trends in Jamaica.
- Reliable transportation and willingness to travel to various event locations within Spanish Town and surrounding areas.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field.
- Certification in Event Management (e.g., CMP, CSEP).
- Experience with virtual or hybrid event planning platforms.
- Established network of high-quality event vendors in Jamaica.
- Fluency in additional languages (beyond English) is a plus.
Perks & Benefits
- Flexible work schedule and autonomy over project selection.
- Access to a diverse portfolio of wedding and corporate event opportunities.
- Competitive project-based compensation.
- Opportunity to expand your professional network and build a robust portfolio.
- Support from Career.zycto's client acquisition and administrative teams.
- Opportunity for continuous learning and professional development.
How to Apply
If you are a talented and passionate Event Planner ready to take on exciting wedding and corporate projects, we want to hear from you! Please click the application link below to submit your resume, cover letter detailing your relevant experience, and a portfolio showcasing your past event work. We look forward to reviewing your application.
