About Company
Career.zycto is at the forefront of connecting top-tier talent with exciting project opportunities across diverse sectors. For event planners, we represent a gateway to impactful engagements, partnering with clients who demand excellence in their corporate functions and cherished personal celebrations. We are committed to fostering a collaborative environment where creativity flourishes and professional growth is actively supported. Our focus is on delivering exceptional results for our clients while empowering our freelance professionals to thrive on every unique project they undertake, making us the ideal hub for ambitious event specialists.
Job Description
The realm of event planning is your canvas, and at Career.zycto, we’re seeking a visionary Freelance Event Planner to bring dreams to life for both grand weddings and crucial corporate functions in Cumberland, Portmore, and surrounding areas. This isn’t just about logistics; it’s about crafting unforgettable experiences, translating client visions into flawlessly executed realities, and leaving a lasting impression that resonates long after the last guest departs. You’ll be the strategic architect behind every detail, from the initial concept development and meticulous budget formulation to skilled vendor negotiation, precise timeline management, and seamless on-site coordination, ensuring every element aligns with the client’s aspirations.
Our diverse clientele ranges from individuals celebrating their most cherished milestone weddings and anniversaries to dynamic businesses hosting critical conferences, impactful product launches, sophisticated gala dinners, and team-building retreats. Each project presents a unique challenge and an exciting opportunity to showcase your unparalleled creativity, meticulous planning capabilities, and unwavering composure under pressure. You’ll be responsible for deeply understanding diverse client needs, developing bespoke and innovative event proposals, and expertly managing all facets of event production to ensure flawless and memorable delivery. This demanding role requires an individual who is not only exceptionally organized, detail-oriented, and resourceful but also possesses an innate flair for design, a strong aesthetic sense, and an undeniable passion for creating truly unforgettable moments.
You’ll operate with a high degree of autonomy, adeptly managing multiple projects concurrently while maintaining transparent and proactive communication with clients and our internal support team. Your expertise will be instrumental in selecting appropriate venues that align with the event’s theme and budget, coordinating premium catering services, booking captivating entertainment, curating exquisite décor, overseeing state-of-the-art audio-visual setups, and ensuring all necessary permits and regulatory requirements are meticulously handled. The ideal candidate thrives in a dynamic, fast-paced environment, can pivot quickly and effectively to address unforeseen challenges, and consistently exceeds expectations by delivering events that are both stunning and seamlessly executed. If you’re ready to take on a diverse and exciting portfolio of events, build strong, lasting client relationships, and make a significant impact through your exceptional planning prowess, we invite you to join our esteemed network of freelance professionals at Career.zycto.
Key Responsibilities
- Consult with clients to understand event objectives, budget, and scope for weddings and corporate events.
- Develop comprehensive event proposals, including themes, concepts, timelines, and cost estimates.
- Source, negotiate, and manage contracts with vendors (venues, caterers, florists, photographers, AV, entertainment, etc.).
- Create detailed event timelines, production schedules, and floor plans.
- Manage event budgets, track expenses, and ensure profitability.
- Oversee all logistical elements, including guest lists, RSVPs, transportation, and accommodation if required.
- Coordinate on-site event execution, supervising vendors and staff to ensure smooth operation.
- Troubleshoot and resolve any issues that arise during the planning or execution phases.
- Conduct post-event evaluations, gather feedback, and provide reports.
- Maintain strong client relationships and identify opportunities for repeat business.
Required Skills
- Proven experience in planning and executing a variety of events, including weddings and corporate functions.
- Exceptional organizational and time management skills.
- Strong budget management and negotiation abilities.
- Proficiency in event management software (e.g., Aisle Planner, Monday.com, Asana) or similar project management tools.
- Excellent communication, interpersonal, and client relations skills.
- Creative vision and an eye for detail and aesthetics.
- Ability to work independently, manage multiple projects, and meet tight deadlines.
- Problem-solving skills and ability to remain calm under pressure.
- Valid driver's license and access to reliable transportation.
Preferred Qualifications
- Certification in Event Management (e.g., CMP, CSEP).
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Experience with virtual or hybrid event planning platforms.
- Familiarity with local Jamaican vendors and venues in Portmore and surrounding parishes.
- Proficiency in social media marketing for event promotion.
Perks & Benefits
- Flexible work schedule and autonomy over projects.
- Opportunity to work on a diverse range of exciting wedding and corporate events.
- Competitive project-based compensation.
- Access to a network of industry professionals.
- Professional growth through varied challenges and client engagements.
- Support from Career.zycto's talent management team.
How to Apply
If you are a passionate and experienced freelance event planner ready to create extraordinary experiences, we want to hear from you! Please click on the application link below to submit your resume, a cover letter highlighting your relevant experience in wedding and corporate event planning, and a portfolio showcasing your past successful events. Ensure your application clearly outlines your approach to client satisfaction and project delivery.
