About Company
At Career.zycto, we believe in the power of connection and celebration. We’re a dynamic firm known for fostering environments where creativity thrives and excellence is the standard. For an Event Planner, this means joining a supportive team that values innovation and impact. We empower our professionals to shape memorable corporate gatherings and enchanting private functions, ensuring every detail reflects our commitment to superior experiences. Here, your vision can truly come to life, contributing directly to our vibrant culture and client success.
Job Description
Are you a highly organised and creative individual with a passion for bringing visions to life through meticulously planned events? Career.zycto is seeking a dedicated and experienced Event Planner to join our vibrant team in Easton, Bristol. In this pivotal role, you will be responsible for conceptualising, planning, and executing a diverse range of corporate and private functions, from intimate gatherings to large-scale conferences, elegant galas, product launches, and memorable celebrations. This is an exciting opportunity for a professional who thrives in a fast-paced, dynamic environment, possesses exceptional communication skills, and has a keen eye for every detail.
As our Event Planner, you will be the driving force behind impactful experiences, managing projects from initial concept development through to flawless execution and comprehensive post-event analysis. This intricate process involves a deep dive into understanding client objectives, developing compelling and innovative event proposals that capture their vision, meticulous budget management to ensure cost-effectiveness without compromising quality, and expert negotiation with a wide array of vendors. You’ll be instrumental in coordinating all logistical elements, from securing the perfect venue and arranging exquisite catering to managing sophisticated audio-visual setups and booking captivating entertainment. Your role will also encompass precise timeline management, ensuring all milestones are met and potential issues are proactively addressed.
Our ideal candidate will be a proactive problem-solver, capable of expertly managing multiple projects simultaneously while consistently maintaining the highest standards of quality and client satisfaction. You’ll work closely and collaboratively with various internal teams, including marketing, sales, and senior leadership, as well as external stakeholders, to deliver impactful and memorable experiences that not only align with our brand values but consistently exceed expectations. If you are passionate about crafting extraordinary moments, possess a proven track record in comprehensive event management, and are eager to contribute your expertise to a forward-thinking organisation, we encourage you to apply. Become a key part of our growing success at Career.zycto and help us shape the future of exceptional events.
Key Responsibilities
- Lead the conceptualisation, planning, and execution of corporate events (e.g., conferences, seminars, product launches) and private functions (e.g., galas, celebrations).
- Develop detailed event proposals, timelines, budgets, and post-event reports.
- Manage all logistical elements, including venue selection, catering, audio-visual requirements, entertainment, and transportation.
- Source, negotiate with, and manage relationships with external vendors, suppliers, and contractors.
- Oversee event registration processes, attendee communications, and on-site event management.
- Ensure strict adherence to budgetary guidelines and financial controls for each event.
- Collaborate cross-functionally with marketing, sales, and senior leadership to align events with business objectives.
- Conduct post-event evaluations to gather feedback, analyse performance, and identify areas for improvement.
- Maintain up-to-date knowledge of industry trends, best practices, and new technologies in event planning.
Required Skills
- Minimum 4 years of proven experience in event planning, specifically with corporate and private functions.
- Exceptional project management and organisational skills with meticulous attention to detail.
- Strong budgetary management and financial acumen.
- Demonstrable negotiation and vendor management abilities.
- Excellent written and verbal communication skills, including presentation abilities.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team in a dynamic, fast-paced environment.
- Flexibility to work evenings and weekends as required by event schedules.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CMP, CSEP).
- Experience with CRM systems and marketing automation platforms.
- A portfolio showcasing successful event executions.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Generous paid time off and public holidays.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and career advancement.
- Dynamic and supportive work environment with a collaborative team culture.
- Employee recognition programs and social events.
- Access to a pension scheme.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We ask that you submit your CV along with a cover letter detailing your experience in event planning, specifically highlighting your work on corporate and private functions, and why you believe you are the ideal candidate for Career.zycto. Please ensure your application clearly demonstrates how you meet the required skills and preferred qualifications outlined in this job description. We look forward to reviewing your application.
