About Company
Wing Tai Restaurant, a venerable establishment deeply rooted in the heart of Port Louis’ vibrant China Town, has been serving authentic and exquisite Chinese cuisine for decades. Renowned for its rich culinary heritage and warm hospitality, Wing Tai is more than just a restaurant; it’s a cultural landmark. We host a variety of events, from intimate family celebrations and corporate gatherings to larger cultural festivals that celebrate the unique blend of Chinese traditions and Mauritian spirit. We pride ourselves on creating memorable experiences through exceptional food, impeccable service, and a welcoming atmosphere that reflects our community values. Join our dedicated team and contribute to our legacy of excellence.
Job Description
We are seeking a highly motivated and detail-oriented Event Coordinator with a strong focus on logistics and venue management to join our dynamic team at Wing Tai Restaurant. In this pivotal role, you will be instrumental in bringing our diverse range of events to life, ensuring seamless execution from conception to conclusion. You will be responsible for the intricate planning and coordination of all event-related logistics, meticulously managing vendor relationships, overseeing venue setup, and ensuring every detail aligns with our high standards and client expectations. This position requires a proactive individual who thrives in a fast-paced environment, possesses exceptional organizational skills, and has a keen eye for detail. You will work closely with clients to understand their vision, translate their requirements into actionable plans, and collaborate with internal teams to deliver unforgettable experiences that uphold Wing Tai’s reputation for quality and authenticity. If you are passionate about event management, thrive on creative problem-solving, and are eager to make a tangible impact in a culturally rich setting, we encourage you to apply.
Key Responsibilities
- Plan, organize, and execute a wide array of events, including private parties, corporate functions, cultural festivals, and restaurant promotions.
- Manage all logistical aspects of events, including scheduling, transportation, equipment rental, and staffing requirements.
- Liaise with clients to understand their event vision, requirements, and budget, providing expert advice and creative solutions.
- Source, negotiate with, and manage relationships with various vendors (caterers, decorators, entertainment, A/V suppliers, etc.) to ensure quality and cost-effectiveness.
- Oversee venue setup, decoration, and breakdown, ensuring adherence to safety standards and aesthetic appeal.
- Develop detailed event timelines, checklists, and floor plans.
- Coordinate with internal restaurant staff, including kitchen and service teams, to ensure smooth event flow and exceptional customer service.
- Manage event budgets, track expenses, and ensure financial targets are met.
- Conduct post-event evaluations to identify areas for improvement and gather client feedback.
- Act as the primary point of contact for clients and vendors on event day, resolving any issues promptly and professionally.
Required Skills
- Minimum of 3 years of proven experience in event coordination, with a focus on logistics and venue management.
- Exceptional organizational and project management skills.
- Strong negotiation and vendor management abilities.
- Excellent written and verbal communication skills in English and French; Creole is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
- Ability to work independently and as part of a team in a dynamic environment.
- Demonstrated ability to manage multiple projects simultaneously and meet tight deadlines.
- Strong problem-solving skills and a calm demeanor under pressure.
- Availability to work flexible hours, including evenings and weekends, as required by events.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
- Experience working in the hospitality industry, particularly within restaurants or hotels.
- Familiarity with local suppliers and venues in Port Louis and surrounding areas.
- A creative mindset with an eye for design and detail.
- Certification in event planning or project management.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Opportunities for professional growth and development within a renowned establishment.
- Engaging and supportive work environment in the heart of China Town.
- Staff meals during shifts.
- Contribution to a vibrant cultural and culinary institution.
- Exposure to diverse events and clients.
How to Apply
If you are ready to take on this exciting challenge and contribute to the legacy of Wing Tai Restaurant, we encourage you to apply. Please click on the link below to submit your application. Ensure your resume highlights your experience in event logistics and venue management.