About Company
Coastal Business Solutions Ltd. is a dynamic and rapidly growing firm based in Zanzibar, dedicated to providing comprehensive administrative, procurement, and logistical support services to businesses across various sectors. Our mission is to streamline operations, enhance efficiency, and foster sustainable growth for our clients by delivering reliable and professional solutions. We pride ourselves on our commitment to excellence, integrity, and fostering a supportive work environment where every team member can thrive and contribute to our collective success. We believe in nurturing talent and providing opportunities for professional development within our team, ensuring that even entry-level positions offer a clear path for career progression. Join us and become a part of a company that values its people and their potential.
Job Description
Are you a highly organized and detail-oriented individual with a keen interest in supply chain and procurement? Coastal Business Solutions Ltd. is seeking an enthusiastic and dedicated Entry Level Purchase Order Clerk to join our vibrant team in Kwahani, Zanzibar City. This is an exceptional opportunity for someone looking to kickstart their career in a crucial administrative role within a supportive and growth-focused environment. As a Purchase Order Clerk, you will play a vital role in our procurement process, ensuring the accurate and timely creation and management of purchase orders. You will be instrumental in maintaining clear communication with suppliers and internal departments, helping to keep our operations running smoothly and efficiently. This position requires strong attention to detail, excellent organizational skills, and a proactive approach to problem-solving. While this is an entry-level role, we are looking for individuals who are eager to learn, demonstrate initiative, and are committed to contributing positively to our team. You will receive comprehensive training and mentorship, providing you with the foundational knowledge and practical experience necessary to excel in procurement. If you are ready to embark on a challenging yet rewarding career path, where your contributions are valued and your growth is encouraged, apply today and become a key part of our growing success story in the bustling heart of Zanzibar’s business landscape.
Key Responsibilities
- Generate, review, and issue purchase orders based on approved requisitions and company policies.
- Verify pricing, quantities, and delivery schedules with suppliers and internal teams to ensure accuracy.
- Maintain accurate and up-to-date purchase order records in the company’s system, ensuring data integrity.
- Communicate effectively with vendors to confirm orders, track shipments, and resolve any discrepancies or issues promptly.
- Collaborate with inventory, finance, and other departments to ensure smooth procurement processes and timely material availability.
- Assist in the preparation of reports related to purchasing activities, vendor performance, and cost analysis.
- Follow up on outstanding orders and ensure timely delivery of goods and services, escalating issues as needed.
- Assist with basic data entry and various administrative tasks as required by the procurement department.
- Adhere to all company purchasing policies and procedures to ensure compliance, transparency, and cost-effectiveness.
Required Skills
- High school diploma or equivalent (e.g., Form IV/Form VI certificate).
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Effective written and verbal communication skills in English and Kiswahili.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- Proactive attitude, strong work ethic, and a willingness to learn and adapt.
Preferred Qualifications
- A diploma or certificate in Business Administration, Supply Chain Management, Logistics, or a related field is a plus.
- Prior experience in an administrative or office support role, even unpaid internships or volunteer work.
- Familiarity with basic procurement principles, inventory management concepts, or general accounting practices.
- Experience using an Enterprise Resource Planning (ERP) system or dedicated purchasing software.
Perks & Benefits
- Competitive entry-level salary package commensurate with experience and local market rates.
- Comprehensive on-the-job training and continuous mentorship from experienced professionals.
- Clear opportunities for professional growth and career advancement within a rapidly expanding company.
- A supportive, inclusive, and collaborative work environment.
- Health and wellness programs.
- Paid time off and observance of public holidays.
How to Apply
Interested candidates are encouraged to submit their application, including a detailed CV and a compelling cover letter outlining their suitability for this role and their aspirations for an entry-level position in procurement. Please click on the application link below to proceed with your submission. We look forward to reviewing your application and potentially welcoming you to our team!