About Company
BJC HealthCare is one of the largest nonprofit healthcare organizations in the United States, committed to improving the health and well-being of the people and communities it serves through a comprehensive network of hospitals, community health locations, and service organizations. Headquartered in St. Louis, Missouri, BJC HealthCare provides a full range of health services, including inpatient and outpatient care, community health and wellness programs, and a wide array of specialty services. Our dedicated team of professionals works tirelessly to deliver compassionate, high-quality care, driving innovation and fostering an inclusive environment where every individual feels valued and supported. Joining BJC HealthCare means becoming part of a mission-driven organization that prioritizes patient care, continuous learning, and community engagement, offering unparalleled opportunities for career growth and professional development in a dynamic and impactful sector.
Job Description
Are you an exceptionally organized and proactive administrative professional looking to make a significant impact within a leading healthcare system? BJC HealthCare is seeking a dedicated Administrative Assistant to join our team in St. Louis, Missouri. This vital role supports our departmental operations, ensuring smooth day-to-day functions and contributing to the overall efficiency of our service delivery. We are committed to fostering a diverse and inclusive workforce and are pleased to offer a sponsorship option for highly qualified international candidates who meet our rigorous standards and require work authorization.
As an Administrative Assistant, you will be the backbone of our administrative support, managing complex schedules, coordinating meetings, preparing essential documents, and facilitating seamless communication across various teams and external stakeholders. Your ability to anticipate needs, manage priorities, and handle confidential information with discretion will be crucial. This role demands a keen eye for detail, strong problem-solving skills, and a customer-service oriented approach. You will play an integral part in maintaining our high standards of operational excellence, directly impacting our ability to serve our patients and community effectively. This isn’t just a job; it’s an opportunity to grow your career within an organization that values its employees and offers continuous learning and development paths. We seek someone who is not only proficient in administrative tasks but also passionate about contributing to a healthcare environment that makes a real difference in people’s lives. Join BJC HealthCare and become a part of a team where your contributions are recognized and your professional journey is supported.
Key Responsibilities
- Manage and maintain complex calendars, schedule appointments, and coordinate meetings, including room bookings and technology setup.
- Prepare, edit, and distribute correspondence, presentations, reports, and other documents with high accuracy and professionalism.
- Act as a primary point of contact for internal and external inquiries, directing calls and visitors appropriately and providing excellent customer service.
- Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information and compliance with data management policies.
- Assist with departmental budgeting, expense reporting, and procurement processes, ensuring adherence to company guidelines.
- Coordinate travel arrangements and logistics for team members, including booking flights, accommodations, and ground transportation.
- Support special projects and initiatives, conducting research, compiling data, and preparing summaries as required by management.
- Handle confidential information with utmost discretion and integrity.
Required Skills
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Exceptional organizational and time management skills with the ability to prioritize multiple tasks efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software.
- Excellent written and verbal communication skills, with a professional and articulate demeanor.
- Strong attention to detail and accuracy in all work performed.
- Ability to work independently and collaboratively within a team environment.
- Demonstrated ability to handle confidential information with discretion and professionalism.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience working in a healthcare or large organizational setting.
- Familiarity with project management software or enterprise resource planning (ERP) systems.
- Experience supporting multiple executives or a large department.
- Notary Public commission or willingness to obtain one.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and holiday schedule.
- 401(k) retirement plan with company matching contributions.
- Life insurance and disability coverage.
- Professional development opportunities and tuition reimbursement.
- Employee assistance program (EAP).
- On-site fitness centers and wellness programs.
- Commuter benefits and free parking.
- Support for visa sponsorship for qualified candidates requiring work authorization.
How to Apply
To apply for this exciting opportunity, please click on the application link below. You will be redirected to our careers portal where you can submit your resume and cover letter. Ensure your application highlights your administrative experience, organizational skills, and any relevant experience that aligns with our mission. We encourage all qualified candidates, including those seeking sponsorship, to apply.