About Company
Career.zycto offers a dynamic and supportive environment where your contributions directly enhance our operational excellence. We champion efficient and well-maintained workspaces, crucial for our team’s success. For a Facilities Coordinator, this means being at the heart of our daily operations, ensuring everything runs smoothly. We value proactive problem-solvers who can manage diverse tasks and thrive on creating comfortable, safe, and productive settings. Join us and experience a role where your expertise is genuinely appreciated, making a tangible difference every single day.
Job Description
Are you an organised and proactive individual with a keen eye for detail and a passion for creating exceptional working environments? Career.zycto is seeking a dedicated Facilities Coordinator to join our team in Edgware, London. This pivotal role ensures the smooth, safe, and efficient operation of our facilities, supporting our diverse team and contributing directly to our overall success. As the Facilities Coordinator, you will be the central point of contact for all facility-related matters, managing everything from routine maintenance to vendor relationships and health and safety compliance. Your ability to prioritise, communicate effectively, and anticipate needs will be crucial in maintaining our high standards and fostering a productive atmosphere. We are looking for an English-speaking professional who can seamlessly integrate into our vibrant culture, bringing their expertise to an essential function within our organisation. If you thrive in a fast-paced environment and are ready to make a significant impact on our daily operations, we encourage you to apply.
Key Responsibilities
- Coordinate and oversee daily facility operations, ensuring all systems (HVAC, plumbing, electrical) are functioning optimally.
- Manage and schedule routine maintenance, repairs, and inspections for the premises and equipment.
- Act as the primary point of contact for all facility-related issues, liaising with staff and external contractors.
- Oversee vendor relationships, negotiate contracts, and monitor service level agreements to ensure cost-effectiveness and quality.
- Ensure strict compliance with all health, safety, and environmental regulations and company policies.
- Assist with space planning, office reconfigurations, and moves, coordinating logistics with minimal disruption.
- Manage the facilities budget, track expenses, and identify opportunities for cost savings and efficiency improvements.
- Maintain accurate records of maintenance activities, service contracts, and facility-related documentation.
- Support the procurement of office supplies, furniture, and equipment as needed.
Required Skills
- Proven experience (minimum 3 years) in a Facilities Coordinator or similar role.
- Excellent organisational and time management skills with the ability to multitask effectively.
- Strong communication and interpersonal abilities, capable of engaging with all levels of staff and external partners.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Solid understanding of health and safety regulations pertinent to office environments.
- Fluent spoken and written English, as specified by the role title.
Preferred Qualifications
- A recognised qualification in Facilities Management (e.g., IWFM Level 3 or equivalent).
- Experience with Computer-Aided Facilities Management (CAFM) systems.
- Demonstrable experience in managing budgets and negotiating with vendors.
- Full UK driving license.
Perks & Benefits
- Competitive annual salary.
- Comprehensive health and dental insurance.
- Generous pension contribution scheme.
- Opportunities for professional development and training.
- 25 days annual leave plus public holidays.
- Supportive and collaborative work environment.
- Access to employee assistance programmes.
How to Apply
To seize this exciting opportunity, please click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this Facilities Coordinator role. We look forward to reviewing your application!
