About Company
Four Points by Sheraton Nairobi Hurlingham, part of the globally renowned Marriott International portfolio, offers guests an authentic, modern experience in the vibrant heart of Nairobi. Situated conveniently near business districts and popular attractions, our hotel provides sophisticated accommodations, versatile meeting spaces, and exceptional dining options. We pride ourselves on delivering uncomplicated comfort, genuine service, and a warm, inviting atmosphere for both leisure and business travelers. As a pillar of the Marriott brand, we uphold a commitment to excellence, fostering a supportive and inclusive environment for our associates to thrive and grow their careers within the vast Marriott global network.
Job Description
Four Points by Sheraton Nairobi Hurlingham is excited to announce an opening for a dedicated and skilled Event Planner & Professional Organizer to elevate our events and operational excellence. This role is far more than standard event coordination; it’s about crafting unforgettable experiences while simultaneously ensuring the highest levels of organizational efficiency across our event spaces and services. You will be the architect behind a diverse portfolio of events, ranging from intimate business meetings and large-scale corporate conferences to sophisticated weddings and celebratory social functions, all hosted within our modern and welcoming hotel environment.
Your responsibilities will span the entire event lifecycle: from initial client consultation, understanding their vision and objectives, through to meticulous planning, vendor negotiation, budget management, and flawless on-site execution. A critical component of this unique role is your expertise as a ‘professional organizer.’ This means you will not only plan the events themselves but also actively contribute to optimizing our event operations. You will identify opportunities to streamline processes, enhance the functional layout of our venues, manage inventory of event supplies, and develop systems that ensure all event assets are managed efficiently and effectively. This holistic approach ensures that every event not only delights our guests but also runs with unparalleled precision and minimal operational friction.
We are looking for someone with an innate ability to manage multiple projects simultaneously, a proactive problem-solver, and a clear communicator who can liaise effectively with clients, suppliers, and internal departments. If you possess a passion for creating exceptional events, coupled with a talent for bringing order and efficiency to complex operations, then this is an unparalleled opportunity to make a significant impact at a globally recognized hospitality brand. Join our team at Four Points by Sheraton Nairobi Hurlingham and help us set new benchmarks for event success and organizational brilliance.
Key Responsibilities
- Lead the planning and execution of diverse events, including corporate meetings, social gatherings, and special occasions, from conception to completion.
- Conduct initial client consultations to understand event requirements, objectives, and budgetary constraints, translating visions into actionable plans.
- Develop comprehensive event proposals, detailed timelines, floor plans, and critical path schedules to ensure all aspects are meticulously planned.
- Negotiate contracts with various vendors (caterers, decorators, A/V suppliers, entertainers) and manage relationships to secure optimal services and rates.
- Manage event budgets, track expenses rigorously, and ensure financial targets are consistently met or exceeded.
- Coordinate all logistical elements, including venue setup, technical requirements, food and beverage services, and efficient guest flow.
- Act as the primary point of contact for clients throughout the planning and execution phases, providing exceptional service and communication.
- Oversee on-site event execution, ensuring seamless operations, prompt resolution of any issues, and adherence to high service standards.
- Implement and maintain robust organizational systems for event resources, supplies, inventory, and comprehensive documentation.
- Proactively identify and recommend improvements for event operational efficiency, space utilization, and overall service delivery processes.
- Conduct thorough post-event evaluations, gather feedback, and analyze performance metrics for continuous improvement and strategic planning.
- Collaborate effectively with internal departments (Sales, F&B, Engineering, Housekeeping) to ensure integrated service delivery and client satisfaction.
Required Skills
- Proven experience in event planning and coordination, with a strong portfolio of successful events.
- Exceptional organizational and time management skills, coupled with meticulous attention to detail.
- Strong project management capabilities, including planning, execution, monitoring, and post-event analysis.
- Excellent written and verbal communication, presentation, and interpersonal skills.
- Proficiency in event management software and advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
- Demonstrated ability to negotiate effectively with vendors and manage complex budgets.
- Creative problem-solver with a calm, decisive, and proactive approach under pressure.
- Ability to work both independently and as part of a collaborative, high-performing team.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
- Certification in Event Planning (e.g., Certified Meeting Professional – CMP) or Project Management (e.g., PMP).
- Prior experience in a 4 or 5-star hotel environment or a luxury hospitality brand.
- Familiarity with Marriott International brand standards and operating procedures.
- Multilingual ability, particularly in Swahili and English, to cater to a diverse clientele.
Perks & Benefits
- Competitive salary package with performance-based incentives.
- Comprehensive medical, dental, and vision insurance coverage.
- Generous paid time off, including vacation, sick leave, and public holidays.
- Exclusive employee discounts on hotel stays, dining, and other services at Marriott properties worldwide.
- Extensive opportunities for professional development, training, and career advancement within Marriott International.
- Access to a supportive, diverse, and inclusive global work environment.
- Complimentary meals provided during shifts.
How to Apply
To apply for this exciting opportunity, please click on the application link below. Ensure your resume and cover letter highlight your relevant experience in event planning and professional organization within a hospitality setting. We look forward to reviewing your application.