About Company
Join Career.zycto and become an integral part of a forward-thinking team dedicated to operational excellence within Nairobi’s vibrant Yaya Centre. We believe that meticulous procurement and efficient store operations are the bedrock of exceptional service delivery and sustainable growth. This is an unparalleled opportunity for a Procurement Assistant to not just manage supplies, but to strategically contribute to our seamless flow of goods, directly impacting our efficiency and customer satisfaction. Career.zycto fosters a collaborative environment where your keen eye for detail and proactive approach will be celebrated, ensuring you thrive in a role that is crucial to our ongoing success and expansion.
Job Description
Are you a highly organized and detail-oriented individual with a passion for optimizing supply chains and ensuring smooth store operations? Career.zycto is seeking a dedicated Procurement Assistant to join our dynamic team at Yaya Centre, Nairobi. This pivotal role is perfect for someone eager to make a tangible impact by supporting our purchasing and inventory management functions, ensuring our stores are always well-stocked with quality products at competitive prices.
As a Procurement Assistant, you will be at the heart of our operational efficiency, working closely with various departments to anticipate needs, process orders, and maintain strong vendor relationships. Your daily contributions will directly influence our ability to serve our customers effectively, reduce costs, and uphold our commitment to excellence. We are looking for a proactive problem-solver who can navigate the fast-paced retail environment, always seeking ways to improve processes and contribute to a resilient supply chain. You will be instrumental in the end-to-end procurement cycle, from identifying potential suppliers and obtaining quotes to issuing purchase orders and tracking deliveries. This involves rigorous data entry, maintaining accurate records, and reconciling discrepancies, all crucial for maintaining financial integrity and operational transparency.
This is more than just an administrative role; it’s an opportunity to develop your expertise in procurement, logistics, and store operations within a supportive and growth-oriented company. You’ll gain hands-on experience in negotiating with suppliers, managing inventory levels, analyzing market trends, and ensuring compliance with procurement policies. Career.zycto values initiative and provides a platform for continuous learning and professional development. You will also assist in managing inventory reports, conducting stock counts, and identifying slow-moving or obsolete items to optimize space and minimize losses. Collaborating with store managers and sales teams will be a regular part of your routine, ensuring that procurement efforts align directly with sales forecasts and operational demands. We believe in empowering our team members, and your insights into market dynamics and supplier performance will be highly valued.
If you are ready to apply your analytical skills and meticulous attention to detail to a role that offers significant responsibility and potential for advancement, we encourage you to apply. Join us in shaping the future of our store operations and contribute to our success story in Yaya Centre, where every procurement decision translates into tangible improvements for our business and our customers.
Key Responsibilities
- Process purchase requisitions and convert them into purchase orders efficiently and accurately.
- Liaise with suppliers to ensure timely delivery of goods, track orders, and resolve any supply or delivery issues.
- Maintain accurate records of purchases, pricing agreements, supplier information, and inventory levels.
- Conduct market research to identify potential suppliers, compare costs, quality, and delivery terms.
- Assist in negotiating terms with vendors to achieve favorable pricing, payment terms, and product quality.
- Monitor stock levels, identify purchasing needs based on sales data, inventory reports, and operational forecasts.
- Perform regular inventory audits, conduct stock counts, and reconcile any discrepancies.
- Prepare and process invoices, ensuring accuracy and adherence to financial procedures and timelines.
- Collaborate with the store operations team to optimize stock placement, manage returns, and minimize waste.
- Support the implementation of new procurement strategies, systems, and process improvements.
- Generate reports on purchasing activities, supplier performance, and inventory turnover.
Required Skills
- Minimum of 1 year of proven experience in procurement, supply chain, or a related administrative role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong data entry skills.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in all tasks.
- Effective written and verbal communication and interpersonal skills.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- Basic understanding of purchasing principles, inventory control, and supply chain processes.
- Problem-solving aptitude and a proactive approach to challenges.
Preferred Qualifications
- Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Experience with ERP or dedicated procurement software (e.g., SAP, Oracle, Sage, Zoho Inventory).
- Proven negotiation skills and experience in vendor management.
- Previous experience specifically within a retail or store operations environment.
- Knowledge of local Nairobi supplier market and regulations.
- Understanding of basic accounting principles related to procurement.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health insurance coverage.
- Generous paid time off and observance of public holidays.
- Opportunities for continuous professional development and career advancement within the company.
- A dynamic, collaborative, and supportive work environment.
- Located in the vibrant Yaya Centre, offering easy access to amenities, dining, and public transport.
- Employee discounts on company products/services (if applicable).
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and skills.
