About Company
Career.zycto offers a vibrant ecosystem where your administrative prowess will truly shine. Imagine being the linchpin for key leaders, directly impacting operational flow and strategic outcomes within a rapidly evolving tech and recruitment landscape. We don’t just fill positions; we build careers, ensuring our team members grow alongside us. For a personal assistant, this means engaging work, diverse challenges, and an environment that celebrates efficiency and meticulous execution. You’ll find a supportive, forward-thinking culture committed to empowering you to achieve your best every single day.
Job Description
Are you an exceptionally organized, proactive, and discreet individual looking to elevate your administrative career? Career.zycto is seeking a dedicated Personal Assistant & Administrative Coordinator to provide comprehensive support to our executive team and ensure the smooth operation of our dynamic Nairobi office. This isn’t just a support role; it’s a pivotal position where you will be the backbone of efficient daily operations, directly contributing to our organizational success and overall productivity. We are searching for someone who thrives in a fast-paced environment, possesses impeccable attention to detail, and is eager to take initiative, demonstrating a strong sense of ownership in all tasks.
In this multifaceted role, you will be instrumental in managing complex calendars, orchestrating crucial internal and external meetings, and handling sensitive information with the utmost confidentiality and professionalism. Your ability to anticipate needs, prioritize tasks effectively under pressure, and communicate clearly and concisely will be essential in supporting our leadership team and fostering a highly productive work environment. You will serve as the primary point of contact for various administrative functions, ranging from drafting and proofreading important correspondence to meticulously organizing travel logistics, including flights, accommodation, and itineraries for executives. Furthermore, maintaining accurate and accessible digital and physical records, preparing detailed reports, and creating engaging presentations will fall under your purview, showcasing your command of administrative tools and processes.
We value individuals who are not only highly skilled in administrative best practices but also bring a positive attitude, a proactive problem-solving mindset, and a genuine desire to contribute to a collaborative team culture. Your role will involve streamlining processes, implementing efficient systems, and ensuring that the executive team’s time is optimized for strategic initiatives. This is an unparalleled opportunity for a driven administrative professional to immerse themselves in a challenging yet rewarding environment, gaining exposure to diverse aspects of our business operations. Join Career.zycto and become an integral part of a company that values professionalism, innovation, continuous learning, and personal growth. We offer a stimulating environment where your administrative expertise will be recognized, nurtured, and your contributions will make a tangible and lasting impact on our success.
Key Responsibilities
- Manage executive calendars, scheduling appointments and meetings efficiently.
- Coordinate and arrange complex travel itineraries (flights, accommodation, ground transportation).
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and maintain filing systems, both physical and electronic, ensuring confidentiality.
- Handle incoming calls and emails, filtering and responding as appropriate.
- Process expenses and manage basic financial record-keeping.
- Anticipate executive needs and proactively address them to ensure seamless operations.
- Support with project coordination and follow-up on action items.
- Maintain office supplies inventory and place orders when necessary.
- Liaise with internal teams and external stakeholders professionally.
Required Skills
- Proven experience as a Personal Assistant or Administrative Assistant to senior management.
- Exceptional organizational and time management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- High level of discretion and ability to handle confidential information.
- Proactive problem-solving abilities and a strong attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Experience using project management software (e.g., Asana, Trello).
- Familiarity with virtual meeting platforms (e.g., Zoom, Google Meet).
- Prior experience in the staffing, recruitment, or technology industry.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and continuous learning.
- Modern and collaborative office environment in a prime Nairobi location.
- Paid time off and public holidays.
- Regular team-building activities and social events.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter detailing their relevant experience and why they are a great fit for Career.zycto.
