About Company
At Career.zycto, we champion flexibility and innovation, connecting top-tier talent with exciting opportunities across various sectors. We empower professionals to craft their ideal career paths, offering dynamic projects that challenge and inspire. Join a vibrant ecosystem where your expertise as a freelance event planner is valued, allowing you to shape memorable experiences while enjoying autonomy and growth. We believe in fostering strong relationships, enabling our partners to thrive in a collaborative yet independent environment. Your creativity and dedication will find a perfect home here.
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Job Description
Are you a highly creative, meticulously organized, and client-focused event planner with a passion for bringing visions to life? Career.zycto is seeking a dynamic freelance Event Planner specializing in both wedding and corporate events to join our network of exceptional professionals in Irish Town, St. Andrew. This is an unparalleled opportunity for an individual who thrives on variety, autonomy, and delivering unforgettable experiences that exceed client expectations.
As a freelance Event Planner, you will be the driving force behind the seamless execution of diverse events, ranging from intimate, bespoke weddings set against Jamaica’s stunning backdrops to high-profile corporate conferences, product launches, and gala dinners. Your role will involve comprehensive project management from initial concept development and client consultations to budget management, vendor negotiation, and on-site coordination. You will work closely with clients to understand their unique needs, preferences, and objectives, translating their desires into meticulously planned and flawlessly executed events that reflect their brand or personal style.
This position demands an individual with a keen eye for detail, exceptional problem-solving abilities, and a proven track record in event coordination. You must possess excellent communication and interpersonal skills, capable of building strong relationships with clients, vendors, and support staff. The ability to manage multiple projects simultaneously, adapt to changing circumstances, and maintain composure under pressure is crucial. If you are passionate about crafting extraordinary moments, possess a robust network of local vendors, and are ready to take on exciting projects with a high degree of independence, we invite you to connect with Career.zycto.
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We value innovation, professionalism, and a commitment to excellence. As part of our freelance team, you will have the flexibility to manage your own schedule, grow your portfolio with diverse projects, and collaborate with a supportive network. This role is perfect for a seasoned professional looking to leverage their expertise in a flexible, project-based capacity, making a significant impact on every event you touch.
Key Responsibilities
- Conduct initial client consultations to ascertain event objectives, preferences, and budget for weddings and corporate functions.
- Develop comprehensive event proposals, including theme, venue selection, vendor recommendations, and detailed timelines.
- Create and manage detailed budgets, ensuring all financial targets are met and providing transparent financial reporting.
- Source, negotiate with, and manage a diverse range of vendors (caterers, florists, photographers, entertainers, AV technicians, venues, etc.).
- Design and implement event layouts, décor, and logistical plans.
- Develop and manage detailed event timelines and production schedules.
- Oversee all aspects of event execution, including on-site setup, registration, guest management, and breakdown.
- Coordinate with all involved parties, including clients, vendors, and support staff, to ensure seamless event flow.
- Proactively identify and resolve potential issues and challenges during the planning and execution phases.
- Conduct post-event evaluations, gather feedback, and analyze event success against objectives.
- Maintain up-to-date knowledge of industry trends, venues, and best practices in event planning.
Required Skills
- Minimum of 3 years of proven experience in event planning, specifically with weddings and corporate events.
- Exceptional project management and organizational skills.
- Strong budgeting and financial management capabilities.
- Excellent negotiation and vendor management expertise.
- Superior verbal and written communication skills.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work independently, manage multiple projects, and meet tight deadlines.
- Creative flair and a keen eye for aesthetics and detail.
- Problem-solving aptitude and ability to remain calm under pressure.
- Strong client relationship management skills.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CSEP, CMP).
- Established network of high-quality local vendors and venues in Jamaica, particularly St. Andrew.
- Experience with destination weddings or international corporate events.
- Proficiency in graphic design tools (e.g., Canva, Adobe Creative Suite) for mood boards and promotional materials.
Perks & Benefits
- Flexible working hours and the autonomy to manage your own schedule.
- Opportunity to build a diverse and impressive portfolio of high-profile events.
- Competitive project-based compensation.
- Access to a supportive network of fellow freelance professionals.
- Professional growth through varied challenges and client interactions.
- Opportunity to work from beautiful locations across St. Andrew and beyond.
How to Apply
Interested candidates are invited to submit their detailed resume, a cover letter highlighting their relevant experience in wedding and corporate event planning, and a portfolio showcasing past events (if available). Please ensure your application demonstrates your ability to manage complex events independently. Click on the application link below to apply.
