About Company
Are you ready to orchestrate seamless experiences? At Career.zycto, we believe every event is an opportunity to create lasting impact. We are a dynamic and forward-thinking organization dedicated to delivering exceptional conferences and corporate gatherings. For an Event Coordinator passionate about meticulous planning and flawless execution, our collaborative environment offers the perfect platform to transform visions into vibrant realities. Join a team where your expertise in logistics, technical setup, and stakeholder coordination directly contributes to our reputation for excellence. We empower our professionals to innovate and lead, ensuring every conference setup is nothing short of spectacular. This is where your passion meets purpose.
Job Description
Career.zycto is seeking a highly organized and detail-oriented Event Coordinator with a specific focus on Conference Setup to join our vibrant team in Sparkhill, Birmingham. This is an exceptional opportunity for a proactive individual passionate about bringing corporate visions to life through meticulously planned and executed events. As our Event Coordinator, you will be instrumental in the end-to-end delivery of conferences, seminars, and corporate gatherings, ensuring every logistical detail, from stage design to audio-visual functionality, is flawlessly managed.
You will be the linchpin connecting clients, vendors, and internal teams, ensuring clear communication and seamless execution from concept to completion. Your day-to-day will involve transforming event blueprints into tangible realities, managing timelines, budgets, and resources with precision. This role requires a hands-on approach, strong problem-solving abilities, and an unwavering commitment to excellence, often working on-site to oversee the physical setup and breakdown of event spaces.
We pride ourselves on creating impactful and memorable experiences for our clients and their attendees. Your expertise in managing the intricate details of conference environments – from seating arrangements and lighting to speaker readiness and technical support – will directly contribute to our reputation for delivering world-class events. If you thrive in a fast-paced environment, possess exceptional organizational skills, and are eager to make a tangible difference in the event landscape, we encourage you to apply. Join Career.zycto and help us set the stage for success.
Key Responsibilities
- Coordinate venue logistics, equipment rental, and supplier management for conferences and corporate events.
- Oversee the meticulous setup and breakdown of conference rooms, stages, exhibition areas, and all associated audio-visual equipment.
- Manage on-site registration processes, delegate flow, and provide comprehensive attendee support.
- Liaise effectively with clients, external vendors, and internal departments to ensure all event requirements are met.
- Develop and manage detailed event timelines, budgets, and critical path schedules.
- Ensure strict compliance with all health and safety regulations, venue policies, and accessibility standards.
- Proactively identify and troubleshoot any issues that arise during event setup or live phases, implementing swift resolutions.
- Conduct post-event evaluation, gather feedback, and prepare comprehensive reports for continuous improvement.
Required Skills
- Proven experience in event coordination, with a demonstrable track record in conference or corporate event setup.
- Exceptional organizational and time management skills, capable of managing multiple projects simultaneously.
- Excellent verbal and written communication, and strong interpersonal abilities to engage with diverse stakeholders.
- Proficiency with event management software and project management tools.
- Ability to work effectively under pressure, adapt to changing priorities, and meet tight deadlines.
- Meticulous attention to detail and a commitment to delivering high-quality results.
- Strong problem-solving aptitude and decision-making skills in a dynamic environment.
Preferred Qualifications
- A degree or diploma in Event Management, Hospitality, Marketing, or a related field.
- Experience with large-scale national or international corporate events.
- Current First Aid certification.
- Familiarity with various audio-visual technologies and event production processes.
Perks & Benefits
- Competitive annual salary reflective of experience and expertise.
- Comprehensive health and wellness benefits package.
- Generous holiday allowance, promoting work-life balance.
- Opportunities for professional development and continuous learning.
- A dynamic, collaborative, and supportive work environment.
- Regular team-building events and social gatherings.
- Company pension scheme.
How to Apply
Ready to elevate your career and shape memorable experiences? Click the link below to submit your resume and a cover letter detailing your experience in conference setup and why you’re the ideal candidate for Career.zycto. We look forward to hearing from you!
