About Company
Root Insurance is a leading insurtech company based in Columbus, Ohio, that’s transforming the car insurance industry. We leverage technology and data to offer personalized insurance policies based on how people actually drive, not just demographic factors. Our mission is to make insurance fair, seamless, and transparent for everyone. We’re a fast-paced, innovative organization driven by a passion for technology, customer centricity, and making a real impact. We foster a collaborative, dynamic, and inclusive culture where diverse perspectives are valued, and employees are empowered to grow and contribute to our groundbreaking journey. As a company built on innovation, Root embraces modern work models, including robust remote opportunities, to attract and retain the best talent across the nation. Join us in redefining the future of insurance.
Job Description
Are you a highly organized, proactive, and exceptionally skilled administrative professional looking for a challenging and rewarding remote opportunity? Root Insurance is seeking a dedicated Virtual Executive Assistant to provide comprehensive, high-level administrative and operational support to our senior leadership team. This critical role requires an individual who thrives in a fast-paced, remote environment, possesses impeccable communication skills, and can anticipate needs before they arise. As a Virtual Executive Assistant, you will be an integral part of ensuring our executives operate efficiently and effectively, allowing them to focus on strategic initiatives that drive our company forward.
This position demands a meticulous eye for detail, the ability to manage multiple priorities with grace, and a strong sense of ownership over your responsibilities. You will be instrumental in maintaining the rhythm of our executives’ schedules, facilitating seamless communication, and handling sensitive information with the utmost discretion. Your role extends beyond traditional administrative duties; you’ll be a trusted partner, coordinating complex projects, preparing critical documents, and acting as a central point of contact for internal and external stakeholders. We are looking for someone who is not just reactive but proactively identifies opportunities to streamline processes and enhance productivity within a remote setup. If you are passionate about enabling executive success through exceptional support and possess a ‘can-do’ attitude, we invite you to contribute your talents to a company that’s truly changing an industry.
Key Responsibilities
- Manage complex calendars, including scheduling meetings, appointments, and virtual events across multiple time zones.
- Coordinate and arrange domestic and international travel logistics, including flights, accommodation, and ground transportation, as needed.
- Prepare and submit expense reports accurately and on time, ensuring compliance with company policies.
- Act as a primary point of contact, screening and prioritizing incoming communications (emails, calls), and responding professionally on behalf of executives when appropriate.
- Draft, proofread, and format various documents, presentations, and correspondence with precision and a high level of confidentiality.
- Organize and facilitate virtual meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
- Conduct research, compile data, and prepare reports or summaries as requested by the executive team.
- Assist with special projects and initiatives, demonstrating strong organizational and problem-solving skills.
- Maintain organized digital filing systems and ensure the easy retrieval of critical information.
- Proactively identify opportunities to optimize executive workflows and administrative processes within a remote work framework.
Required Skills
- 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-level executives or senior leadership.
- Exceptional organizational skills and meticulous attention to detail.
- Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills, with the ability to articulate clearly and concisely.
- Proven ability to manage multiple priorities, meet deadlines, and adapt to changing demands in a fast-paced environment.
- Strong sense of discretion and ability to handle confidential information with integrity.
- High level of professionalism and a proactive, 'can-do' attitude.
- Technologically savvy with the ability to quickly learn new software and tools for remote collaboration.
- Reliable high-speed internet connection and a dedicated home office setup suitable for remote work.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience working in a rapidly growing tech, insurtech, or financial services company.
- Familiarity with project management software (e.g., Asana, Trello, Jira) and CRM systems.
- Experience supporting executives in a fully remote or hybrid work environment.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and career growth.
- Flexible remote work environment with a strong emphasis on work-life balance.
- A vibrant, inclusive company culture that values innovation and collaboration.
- Access to modern tools and technology to facilitate effective remote work.
How to Apply
Interested candidates are encouraged to submit their resume and a cover letter outlining their relevant experience and why they are a great fit for this remote role. Please click on the application link below to apply for the job. Due to the volume of applications, only qualified candidates will be contacted for an interview.