About Company
Are you driven by precision and meticulous organization in the supply chain realm? At Career.zycto, we specialize in connecting exceptional talent with pioneering opportunities across Calgary’s dynamic business landscape. We partner with leading organizations that value operational excellence and robust documentation processes. For a Procurement Documentation Analyst, our client offers an environment where your keen eye for detail and process optimization skills will directly impact critical business functions, ensuring seamless procurement operations. We believe in fostering growth, providing challenging projects, and supporting our professionals to thrive in pivotal roles that shape their careers. Join us to find your next strategic career move.
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Job Description
Are you a highly organized and detail-oriented professional with a passion for precision in procurement? Career.zycto is actively seeking a Procurement Documentation Analyst to join our client’s dynamic team in Sunnyside, Calgary. This is an immediate hiring opportunity for an individual who thrives on ensuring accuracy, compliance, and efficiency in all procurement-related documentation. In this critical on-site role, you will be the backbone of the procurement department, responsible for meticulously managing, organizing, and maintaining a vast array of documents that underpin our operational success.
Your day-to-day will involve handling everything from vendor contracts and service agreements to purchase orders and requests for proposals (RFPs). You will play a vital role in ensuring that all records are complete, accurate, and easily accessible, supporting the wider procurement team in their strategic initiatives. This position demands an individual with exceptional organizational skills, a keen eye for detail, and a proactive approach to process improvement. You’ll be instrumental in implementing and maintaining robust filing systems, both electronic and physical, guaranteeing data integrity and facilitating quick retrieval of essential information.
Beyond mere organization, you will conduct regular audits of procurement documents to ensure strict compliance with both internal company policies and relevant external regulations. Your analytical skills will be leveraged to assist in preparing comprehensive procurement reports and presentations, offering valuable insights to management. Collaboration is key; you will work closely with legal, finance, and operational departments to streamline documentation workflows, identifying opportunities for enhancement and recommending innovative solutions. This role offers the chance to not only manage but to shape the future of documentation processes within a forward-thinking organization. If you are eager to contribute your expertise to a team that values accuracy, efficiency, and continuous improvement, this is the perfect opportunity to advance your career as a Procurement Documentation Analyst. Join us and become an essential part of a thriving operation.
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Key Responsibilities
- Manage and maintain comprehensive procurement documentation, including contracts, purchase orders, and vendor agreements.
- Ensure accuracy, completeness, and validity of all procurement-related records.
- Implement and maintain organized electronic and physical filing systems for easy access and retrieval.
- Conduct regular audits of procurement documents to ensure compliance with internal policies and external regulations.
- Support the procurement team in preparing bid documents, requests for proposals (RFPs), and other tender-related paperwork.
- Assist in the preparation of procurement reports, summaries, and presentations for management review.
- Collaborate with legal, finance, and operational teams to streamline documentation workflows and improve efficiency.
- Identify opportunities for process improvements in document management and recommend solutions.
- Ensure timely and accurate data entry of procurement information into relevant systems.
- Respond to internal and external inquiries regarding procurement documentation and policies.
Required Skills
- Proven experience in document management, procurement administration, or a similar role.
- Exceptional attention to detail and a high degree of accuracy.
- Strong organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively within a team environment.
- Fundamental understanding of procurement processes and terminology.
- Strong problem-solving and analytical aptitude.
Preferred Qualifications
- Post-secondary education in Business Administration, Supply Chain Management, or a related field.
- Experience with Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle) or specialized procurement software.
- Knowledge of contract management principles and relevant legal considerations.
- Certification in supply chain or procurement (e.g., SCMP, APICS) is considered an asset.
- Familiarity with regulatory compliance frameworks relevant to purchasing.
Perks & Benefits
- Competitive annual salary and comprehensive benefits package.
- Opportunities for professional growth, training, and career development.
- Supportive and collaborative work environment.
- Modern office located in the vibrant community of Sunnyside, Calgary.
- Health and dental coverage for employees and their families.
- Generous paid time off and public holidays.
- Employee assistance program for personal and professional support.
How to Apply
Ready to make your mark in a pivotal procurement role? We invite you to apply by clicking on the application link below. Please ensure your resume highlights your experience with documentation management and your analytical skills. We look forward to reviewing your application!
