About Company
Passionate about connecting talent with opportunity, Career.zycto is a dynamic and forward-thinking recruitment and staffing agency. We pride ourselves on crafting exceptional experiences, whether for our clients, candidates, or internal teams. For an Event Coordinator, this means a vibrant environment where your creativity in orchestrating memorable gatherings is truly valued. You’ll thrive here, transforming concepts into reality and playing a pivotal role in our brand’s engagement initiatives. Join a team where your organizational prowess and flair for detail will directly contribute to our collective success and growth.
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Job Description
Career.zycto is on the lookout for a highly organized, creative, and proactive Event Coordinator to join our vibrant team in Forrest, Canberra, on an immediate hire basis. This is an exceptional opportunity for an individual with a passion for bringing ideas to life and creating memorable experiences. As our Event Coordinator, you will be the driving force behind the successful planning, execution, and post-event analysis of a diverse range of corporate events, workshops, networking functions, and internal gatherings. Your role will be critical in enhancing our brand presence, fostering client relationships, and supporting our talent acquisition initiatives through meticulously managed events. We host a spectrum of engagements, from intimate professional development workshops and high-profile industry networking events to internal team-building activities, each requiring your expert touch and strategic foresight.
You will manage the entire event lifecycle, from initial concept development and comprehensive budget allocation to meticulous vendor negotiation, precise logistical coordination, and seamless on-site management. This includes diligently researching suitable venues that resonate with our brand, liaising with caterers, audio-visual teams, graphic designers, and other crucial suppliers to ensure every detail is accounted for. Furthermore, you will be responsible for developing detailed event timelines, ensuring all event elements align perfectly with Career.zycto’s brand standards and strategic objectives, and preparing compelling promotional materials. We are seeking someone who thrives under pressure, possesses an impeccable eye for detail, and can flawlessly execute events of varying scales and complexities, ensuring a superior attendee experience from start to finish.
The ideal candidate will be adept at multitasking, capable of managing multiple projects simultaneously without compromising quality, and possess excellent communication skills to effectively collaborate with internal stakeholders across various departments and external partners. Your ability to anticipate needs, proactively troubleshoot challenges on the fly, and maintain a positive, professional attitude will be essential for success in this dynamic and fast-paced environment. This role offers a unique chance to shape the experiential aspect of our company’s outreach and internal culture, directly contributing to our reputation as an innovative and employee-centric leader in the recruitment sector. If you are ready to hit the ground running, leverage your event expertise, and make an immediate, tangible impact, we encourage you to apply and help us craft unforgettable experiences that truly elevate Career.zycto.
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Key Responsibilities
- Manage the full lifecycle of corporate events, from concept to execution and post-event analysis.
- Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- Source, negotiate with, and manage vendors (venues, caterers, AV, transport, etc.) to secure optimal services.
- Coordinate all event logistics, including scheduling, registration, material preparation, and on-site setup.
- Collaborate with internal teams for event promotion, content creation, and attendee engagement.
- Oversee on-site event operations, ensuring smooth execution and prompt resolution of any issues.
- Conduct post-event evaluations, gather feedback, and prepare reports on event success metrics and ROI.
- Maintain a comprehensive event calendar and database of contacts and resources.
- Ensure compliance with all relevant health, safety, and regulatory requirements for events.
Required Skills
- Minimum of 3 years of proven experience in event coordination or management.
- Exceptional organizational and project management skills with keen attention to detail.
- Strong communication, negotiation, and interpersonal abilities.
- Demonstrated proficiency in budget management and cost control.
- Ability to manage multiple projects concurrently and meet tight deadlines.
- Excellent problem-solving skills and ability to perform effectively under pressure.
- Proficiency with event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Qualifications
- Bachelor's degree in Event Management, Marketing, Communications, or a related field.
- Experience in coordinating events within the recruitment, HR, or professional services industry.
- Familiarity with CRM systems and digital marketing tools.
- First Aid and/or Responsible Service of Alcohol (RSA) certification.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Opportunities for professional development and career advancement.
- A collaborative, supportive, and dynamic work environment.
- Access to health and wellness programs.
- Regular team-building events and social gatherings.
- Opportunity to make a significant impact on brand reputation and client engagement.
How to Apply
To embark on this exciting journey with Career.zycto, please click the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to hearing from you!
