About Company
Career.zycto champions talent acquisition, connecting professionals with their ideal roles across diverse industries. For an administrative assistant, this means a dynamic environment where organizational prowess and meticulous support directly impact our success stories. You’ll thrive supporting a team dedicated to innovation, enjoying opportunities to streamline operations and contribute to a vibrant, growth-focused culture. We pride ourselves on fostering a collaborative atmosphere where every contribution is valued, making Career.zycto a rewarding place to build your career.
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Job Description
Are you a highly organized, proactive, and detail-oriented professional looking to make a significant impact in a fast-paced environment? Career.zycto, a leading staffing and recruitment firm in Port Harcourt, is seeking a dedicated Administrative Assistant to join our vibrant team in Rumuigbo. This isn’t just a support role; it’s an opportunity to be at the heart of our operations, ensuring seamless daily functions that empower our recruitment consultants to connect top talent with industry-leading companies. As the backbone of our administrative structure, you will play a pivotal role in maintaining our efficiency, professionalism, and client satisfaction. We are looking for someone who thrives on managing multiple priorities, possesses exceptional communication skills, and is adept at handling a diverse range of administrative tasks with precision and a positive attitude. You’ll be the first point of contact for many, a crucial facilitator for our internal teams, and a key contributor to our overall success. This role demands a high degree of discretion, initiative, and the ability to anticipate needs, ensuring our office runs smoothly and our consultants are fully supported in their mission to shape careers. You will be instrumental in managing schedules, preparing essential documents, organizing company records, and ensuring clear communication across all levels of the organization. Your ability to maintain a well-ordered and efficient workspace will directly contribute to the productivity and positive atmosphere of our office. If you’re passionate about organization, eager to contribute to a collaborative culture, and ready to elevate your administrative career, we invite you to explore this exciting opportunity. Join us and become an integral part of a team that values innovation, dedication, and the power of exceptional administrative support in achieving our ambitious goals.
Key Responsibilities
- Manage and maintain office systems, including data management, physical, and electronic filing.
- Screen and direct phone calls, emails, and visitor inquiries, providing professional and courteous first impressions.
- Schedule and coordinate meetings, interviews, and appointments for consultants and management, including room setup and catering arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with high accuracy and attention to detail.
- Assist with data entry and maintenance of candidate and client databases, ensuring information is current and complete.
- Order and manage office supplies, ensuring adequate stock levels and cost-effective procurement.
- Facilitate seamless communication between departments, external stakeholders, and candidates.
- Support recruitment consultants with administrative tasks as needed, including job post formatting and applicant screening coordination.
- Handle confidential information with the utmost discretion and integrity.
- Process expense reports and manage petty cash records accurately.
- Assist in the onboarding process for new employees by preparing necessary documentation and workspace.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Excellent written and verbal communication skills in English.
- Strong organizational and time management abilities, with proven capability to meet deadlines.
- High attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Proven problem-solving aptitude and proactive approach to challenges.
Preferred Qualifications
- OND, HND, or BSc in Business Administration, Office Management, or a related field.
- Previous experience (1-3 years) in an administrative or office support role, preferably within the recruitment or HR industry.
- Experience with Applicant Tracking Systems (ATS) or Customer Relationship Management (CRM) software.
- Familiarity with basic accounting principles and expense management.
- Ability to work independently with minimal supervision while also being a strong team player.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health insurance benefits.
- Opportunities for professional development and continuous learning.
- A friendly, collaborative, and supportive work environment.
- Clear pathways for career growth and advancement within a rapidly expanding company.
- Generous paid time off and public holidays.
- Regular team-building events and social gatherings.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your relevant administrative experience and skills.
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