About Company
Empowering impactful public service initiatives is at the core of Career.zycto’s mission. We are a dynamic firm dedicated to optimizing operational efficiency and strategic outreach for various government programs and public sector clients. For a government program assistant seeking to contribute directly to community well-being and governmental effectiveness, our collaborative environment offers unparalleled growth. We pride ourselves on fostering a culture of innovation, precision, and dedication, ensuring our team members are equipped to tackle complex challenges. Join us in making a tangible difference, where your organizational prowess and commitment to public service will truly shine.
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Job Description
Career.zycto is seeking a highly organized and detail-oriented Government Program Assistant to join our dedicated team in Laurelwood, Waterloo. This pivotal full-time role involves providing comprehensive administrative and programmatic support to ensure the smooth operation and successful delivery of various government initiatives we support. You will play an essential part in facilitating communication, managing documentation, and assisting with project coordination for programs that directly impact the community. If you possess a strong commitment to public service, exceptional organizational skills, and a proactive approach to problem-solving, this is an outstanding opportunity to contribute to meaningful work. We are looking for an individual who thrives in a fast-paced environment, can manage multiple priorities efficiently, and is eager to make a tangible difference in the public sector landscape. Your ability to maintain confidentiality, exercise discretion, and adapt to evolving program needs will be crucial to your success. This role offers a unique chance to gain invaluable experience in government operations, work closely with dedicated professionals, and contribute to projects that enhance the quality of life for citizens across the region.
Key Responsibilities
- Provide comprehensive administrative support, including scheduling meetings, preparing agendas, and drafting detailed minutes for program-related discussions and committees.
- Assist with the coordination and meticulous execution of program activities, events, and workshops, ensuring all logistical arrangements are managed efficiently and effectively.
- Maintain accurate and up-to-date program documentation, databases, and filing systems (both digital and physical) to ensure easy retrieval and compliance.
- Facilitate internal and external communications, acting as a professional liaison between program stakeholders, various government departments, and community partners.
- Prepare and format a variety of reports, engaging presentations, and official correspondence, ensuring compliance with established governmental guidelines and quality standards.
- Conduct thorough research and compile pertinent information to support ongoing program development, evaluation, and strategic planning initiatives.
- Process program-related invoices, expense claims, and contribute to budget tracking under the supervision of senior program staff, ensuring financial accuracy.
- Support compliance efforts by ensuring all program activities strictly adhere to relevant government policies, regulations, and mandatory reporting requirements.
- Assist in the smooth onboarding and ongoing support of new program staff or volunteers, providing necessary resources, training, and guidance.
Required Skills
- Proven administrative support experience, preferably with at least 1.5 years in a government or public sector environment.
- Exceptional organizational skills and meticulous attention to detail in all tasks.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
- Strong written and verbal communication skills with the ability to articulate complex information clearly.
- Demonstrated ability to manage multiple tasks, prioritize effectively under pressure, and consistently meet deadlines.
- Proven ability to maintain confidentiality and handle sensitive information with the utmost discretion and integrity.
- A strong commitment to public service, community well-being, and contributing to governmental effectiveness.
Preferred Qualifications
- Post-secondary education (diploma or degree) in Public Administration, Political Science, Business Administration, or a related field.
- Familiarity with government structures, policies, program delivery mechanisms, and parliamentary procedures.
- Experience with project management software (e.g., Asana, Trello) or dedicated database systems.
- Ability to speak French is considered a valuable asset, enhancing communication capabilities.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plan starting from day one.
- Generous paid time off, including vacation, sick leave, and statutory holidays.
- Robust opportunities for professional development, continuous learning, and career advancement.
- A collaborative, inclusive, and supportive work environment dedicated to making a significant public impact.
- Access to employee assistance programs for mental and physical well-being.
- Competitive salary package and performance-based incentives.
- Convenient on-site parking at our Laurelwood office location.
How to Apply
Interested candidates are encouraged to submit their resume and a cover letter outlining their qualifications and experience for this role. Please click on the application link below to apply directly. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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