About Company
Are you eager to kickstart your career in the dynamic world of event planning? Career.zycto is a rapidly expanding recruitment firm, dedicated to connecting exceptional talent with pioneering opportunities across various sectors. We pride ourselves on fostering growth and providing a launchpad for ambitious individuals. As an entry-level Event Planning Assistant, you’ll find a supportive environment here, where mentorship meets hands-on experience. We believe in nurturing raw talent, offering you the perfect starting point to learn the ropes of event coordination and management, setting you on a path to becoming a future industry leader. Join us and make an immediate impact.
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Job Description
Are you an enthusiastic, highly organized, and proactive individual looking to embark on an exciting career in event management? Career.zycto is seeking a dedicated Event Planning Assistant to join our vibrant team in Port Lincoln. This entry-level role is an unparalleled opportunity for someone passionate about bringing events to life, from intimate corporate gatherings to large-scale community celebrations. You will work closely with our experienced event planners, gaining invaluable hands-on experience in every facet of event execution. From the initial conceptualization and vendor sourcing to on-site logistics and post-event analysis, you’ll be at the heart of creating memorable experiences.
This position is perfect for a self-starter eager to learn, contribute, and grow within a fast-paced environment. We’re not just looking for someone to follow instructions; we want an individual who can think on their feet, problem-solve creatively, and bring fresh ideas to the table. You’ll develop a comprehensive understanding of budget management, supplier negotiations, marketing strategies, and client relations, all while honing your organizational prowess and attention to detail. If you thrive on variety, enjoy collaborating, and are ready to dive headfirst into the exhilarating world of events, then Career.zycto offers the ideal launchpad for your professional journey. Join us and help craft unforgettable moments that leave lasting impressions for our diverse clientele.
Key Responsibilities
- Assist in all phases of event planning, from concept development to post-event wrap-up, under the guidance of senior planners.
- Conduct thorough research on potential venues, suppliers, caterers, entertainers, and other service providers.
- Provide support in managing event logistics, including scheduling, vendor coordination, equipment setup, and venue arrangements.
- Prepare essential event materials, such as invitations, programs, name badges, registration packets, and promotional items.
- Maintain accurate event budgets and meticulously track all expenses to ensure financial objectives are met.
- Assist with on-site event execution, ensuring smooth operations, directing attendees, and promptly addressing any issues that arise.
- Communicate effectively and professionally with clients, attendees, and vendors to ensure all needs and expectations are met.
- Provide general administrative support, including data entry, filing, managing correspondence, and scheduling meetings.
- Contribute to marketing and promotional efforts for events, including social media updates and content creation.
- Participate in post-event evaluations, gathering feedback, and assisting in generating comprehensive reports for future improvements.
Required Skills
- Exceptional organizational and time management skills with the ability to multitask.
- Strong verbal and written communication abilities, suitable for diverse audiences.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of attention to detail and accuracy in all tasks.
- Ability to work effectively both independently and collaboratively as part of a team.
- Proactive, enthusiastic approach to learning, problem-solving, and taking initiative.
- Ability to thrive and maintain composure in a fast-paced, dynamic event environment.
- Demonstrated customer service-oriented mindset with a positive attitude.
Preferred Qualifications
- A relevant certificate or diploma in Event Management, Hospitality, Marketing, or a related field (e.g., Certificate III or IV in Events).
- Previous experience in a customer service role, retail, or volunteer work for events.
- Familiarity with event planning software or CRM systems is a plus.
- Valid driver's license and access to reliable transportation.
Perks & Benefits
- Opportunities for continuous professional development and mentorship from industry experts.
- Dynamic, supportive, and collaborative team environment.
- Exposure to a diverse range of exciting events and industries.
- Clear pathway for career advancement within the event management sector.
- Competitive paid time off and public holidays.
- Employee assistance program for personal and professional well-being.
How to Apply
To express your interest in this exciting entry-level opportunity, please click on the application link below to submit your resume and a compelling cover letter detailing your passion for events and how your skills align with this role. We look forward to hearing from you!
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