About Company
Propel your administrative career at Career.zycto, a dynamic force in connecting talent with opportunity. We are renowned for fostering growth and efficiency, thriving on the meticulous organization and operational excellence that specialists like you bring. Our collaborative environment in Sainte-Marthe-du-Cap offers a unique chance to streamline processes, innovate solutions, and truly impact our daily operations. Join a team where your precision, proactive approach, and dedication to administrative mastery are not just valued, but essential to our collective success. We believe in empowering our people.
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Job Description
Career.zycto is seeking a highly organized and detail-oriented Administrative Operations Specialist to join our vibrant team in Sainte-Marthe-du-Cap, Trois-Rivières. This pivotal role is crucial for ensuring the smooth, efficient, and well-organized functioning of our office and supporting various departments across the organization. You will be the go-to person for maintaining operational flow, implementing systems that enhance productivity, and providing comprehensive administrative support.
The ideal candidate will possess exceptional organizational skills, a proactive mindset, and a keen eye for detail. You will navigate a diverse set of responsibilities, from managing complex calendars and coordinating crucial meetings to overseeing office supplies, facilities management, and assisting with light financial record-keeping. This position demands an individual who thrives in a fast-paced environment, can anticipate needs before they arise, and possesses an unwavering commitment to operational excellence. If you are passionate about creating order, optimizing workflows, and contributing to a positive and productive workplace culture, then this opportunity at Career.zycto is for you. This role is integral to our continued success, directly impacting our ability to serve our clients and support our internal teams effectively, making a tangible difference every day. We offer a stimulating environment where your contributions are recognized and your professional growth is encouraged.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments and coordinating meetings, including preparing agendas and minutes.
- Oversee general office operations, ensuring a well-organized and efficient workspace.
- Procure and manage office supplies, equipment, and vendor relationships.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, directing inquiries appropriately.
- Assist with basic accounting tasks such as expense reporting, invoice processing, and record keeping.
- Organize and maintain physical and electronic filing systems, ensuring data integrity and accessibility.
- Support HR functions by assisting with onboarding logistics and maintaining employee records.
- Coordinate company events, team meetings, and travel arrangements as needed.
- Implement and refine administrative procedures to improve efficiency and workflow.
- Act as a primary point of contact for internal and external stakeholders on administrative matters.
Required Skills
- Minimum 2 years of experience in an administrative or operations support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Strong written and verbal communication skills in French and English.
- Demonstrated ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- Problem-solving aptitude and a proactive approach to task management.
Preferred Qualifications
- A College Diploma (DEC) or Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience with project management software or CRM systems.
- Familiarity with basic accounting principles and software.
- Prior experience in the staffing or recruitment industry.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career advancement.
- A supportive, collaborative, and engaging work environment.
- Paid time off and holidays.
- Modern office facilities in Sainte-Marthe-du-Cap.
- Company-sponsored social events and team-building activities.
How to Apply
Interested candidates are encouraged to submit their resume and a cover letter detailing their qualifications and experience. Please click on the application link below to apply for the job.
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