About Company
Kier Group is a leading UK provider of construction, infrastructure services, and property developments. With a rich history spanning decades, Kier is committed to delivering sustainable infrastructure solutions that benefit communities across the country. We pride ourselves on our core values of being collaborative, trusted, and focused on delivery, ensuring every project is executed to the highest standards. We empower our people, foster innovation, and uphold stringent safety and quality benchmarks in every aspect of our operations, contributing significantly to the UK’s built environment. Join a company that is building a diverse and inclusive workforce and is dedicated to leaving a lasting legacy.
Job Description
As a Remote Document Control Officer at Kier Group, you will play a crucial role in managing and maintaining the integrity of our project documentation across various critical infrastructure and construction projects. This fully remote position offers the flexibility of working from your home base while being an integral part of our dynamic teams. You will be responsible for ensuring that all project-related documents—from technical drawings and specifications to reports and correspondence—are accurately recorded, stored, retrieved, and distributed according to established protocols and company standards. Your meticulous attention to detail and organizational prowess will be vital in safeguarding information, facilitating efficient workflows, and supporting project compliance. You will interact with various internal departments and external stakeholders, providing essential document management support that underpins the success of our projects. This role demands a proactive individual who is proficient with document management systems, understands the lifecycle of project documentation, and is committed to upholding confidentiality and data accuracy. We are looking for someone who thrives in an autonomous work environment, demonstrates excellent communication skills, and is dedicated to continuous improvement in document control processes. Your contributions will directly impact project efficiency and success, making this a pivotal role within our operations.
Key Responsibilities
- Manage and maintain comprehensive document control systems and databases (e.g., SharePoint, Aconex, Viewpoint for Projects).
- Receive, log, distribute, and track all incoming and outgoing project documentation, ensuring proper version control and metadata accuracy.
- Ensure all documents comply with company standards, project specifications, and regulatory requirements, including audit readiness.
- Liaise with project teams, engineers, contractors, and clients to facilitate efficient document flow, resolve queries, and provide status updates.
- Prepare document transmittals, reports, and comprehensive audit trails as required for project milestones and regulatory submissions.
- Archive obsolete documents and prepare active documents for project close-out, strictly adhering to retention policies and legal requirements.
- Provide training and ongoing support to project staff on document control procedures, system usage, and best practices.
- Perform regular quality checks on documentation to ensure accuracy, completeness, and adherence to naming conventions and indexing.
- Proactively identify and implement improvements to document control processes to enhance efficiency and compliance.
Required Skills
- Proven experience (minimum 3 years) in document control, preferably within construction, engineering, or a related highly regulated industry.
- Proficiency with Electronic Document Management Systems (EDMS) and common data environments.
- Strong understanding of document control principles, methodologies, and best practices.
- Exceptional organizational skills and meticulous attention to detail.
- Excellent written and verbal communication abilities for effective stakeholder engagement.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Ability to work independently, prioritize tasks, and manage multiple projects in a remote setting.
- High level of integrity and ability to handle confidential and sensitive information securely.
- Strong problem-solving skills and a proactive approach to process improvement.
Preferred Qualifications
- Relevant vocational qualification or certification in Information Management, Document Control, or a related field.
- Experience with specific construction EDMS platforms (e.g., Aconex, Viewpoint, Asite, ProjectWise).
- Familiarity with ISO 9001 (Quality Management) standards and their application in document control.
- Previous experience working effectively in a fully remote or hybrid role, demonstrating self-motivation and discipline.
- Knowledge of common construction project phases and their associated documentation requirements.
- Experience in training and onboarding team members on document management systems and protocols.
Perks & Benefits
- Competitive salary and performance-based bonuses tied to company and individual achievements.
- Comprehensive health and wellness benefits package, including private medical insurance.
- Generous pension scheme with employer contributions to support your financial future.
- Flexible working arrangements and support for a healthy work-life balance in a remote capacity.
- Opportunities for continuous professional development, training, and clear career progression pathways.
- Employee assistance program and robust mental health support services.
- Access to an extensive range of employee discounts and a benefits portal, including retail and leisure perks.
- Provision of state-of-the-art technology and ergonomic equipment for your home office setup.
- 25 days annual leave plus bank holidays, with options to purchase additional days.
How to Apply
If you are a meticulous and proactive professional passionate about document control and ready to embrace a remote role within a leading infrastructure group, we encourage you to apply. Please click on the application link below to submit your detailed resume and a cover letter outlining your relevant experience, your approach to remote work, and why you are the ideal candidate for this pivotal position. We look forward to reviewing your application.