About Company
A dynamic force in talent development, Career.zycto cultivates environments where creativity thrives and artists flourish. For a Record Label Coordinator, this means joining a team dedicated to empowering musical visionaries, managing critical projects, and streamlining operations to amplify our artists’ voices. We are more than just a label; we’re a launchpad for careers, built on collaboration and a shared passion for groundbreaking music. If you’re eager to contribute your organizational prowess to a vibrant, fast-paced setting, helping shape the future of sound, Career.zycto offers the perfect stage for your talents to harmonize with ours. Join us in Phoenix and make your mark.
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Job Description
Are you a highly organized, detail-oriented individual with an undeniable passion for music and the entertainment industry? Career.zycto is seeking a dedicated Record Label Coordinator to join our vibrant office team in Arcadia, Phoenix. This pivotal role is perfect for someone looking to blend their administrative expertise with their love for artists and sonic innovation. As a Record Label Coordinator, you will be instrumental in the smooth operation of our label’s day-to-day activities, directly supporting our artists, management, and production teams.
Your work will touch various facets of the music release cycle, from initial project planning to post-release analysis. You’ll be the central hub for communication, ensuring that information flows seamlessly between departments and external partners. This includes managing schedules, coordinating meetings, tracking project milestones, and maintaining critical databases. We’re looking for someone who can anticipate needs, solve problems proactively, and thrive in a fast-paced creative environment where no two days are quite the same. You’ll contribute to an atmosphere where artists feel supported, and our collective vision for groundbreaking music is realized.
This position offers a unique opportunity to gain comprehensive exposure to the inner workings of a modern record label, developing valuable skills across artist relations, marketing support, project management, and administrative best practices. If you’re eager to roll up your sleeves, learn from industry veterans, and make a tangible impact on the careers of talented musicians, Career.zycto provides the perfect platform. We value initiative, a strong work ethic, and a genuine enthusiasm for contributing to the growth and success of our artists and the label as a whole. Join us in shaping the future soundscape from our dynamic Phoenix office.
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Key Responsibilities
- Provide comprehensive administrative support to label executives and various departments.
- Coordinate and schedule meetings, appointments, and travel arrangements for artists and staff.
- Manage project timelines and deliverables, ensuring adherence to release schedules and deadlines.
- Act as a primary point of contact for internal teams and external partners, maintaining clear communication.
- Assist with the preparation of contracts, reports, presentations, and other critical documents.
- Organize and maintain digital and physical files, databases, and asset management systems.
- Process invoices, expense reports, and budget tracking for specific projects.
- Support marketing and promotion efforts by coordinating asset delivery and campaign logistics.
- Facilitate artist relations, acting as a liaison for communication and logistical needs.
- Conduct research as needed to support business development or artist projects.
Required Skills
- Minimum 1-3 years of administrative or coordinator experience, preferably in the entertainment or music industry.
- Exceptional organizational and time management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritize tasks, and manage multiple projects simultaneously under pressure.
- Demonstrated problem-solving capabilities and a proactive approach.
- A genuine passion for music and understanding of the current music industry landscape.
Preferred Qualifications
- Bachelor's degree in Music Business, Arts Administration, Communications, or a related field.
- Familiarity with project management software (e.g., Asana, Trello).
- Experience with database management and digital asset management (DAM) systems.
- Basic knowledge of music distribution platforms and copyright processes.
- Previous experience working with artists or creative professionals.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off, including vacation, sick leave, and company holidays.
- 401(k) retirement plan with company matching.
- Opportunities for professional development and industry networking.
- Dynamic and collaborative office environment in the heart of Arcadia, Phoenix.
- Access to exclusive industry events and artist showcases.
- Employee wellness programs.
- Casual dress code.
How to Apply
Ready to hit the right note with your career? We encourage all qualified candidates to apply by clicking the application link below. Please ensure your resume highlights your relevant experience and passion for the music industry. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team!
