About Company
Are you seeking an environment where your precision and organizational skills are truly valued? Career.zycto offers exactly that – a dynamic and supportive setting in Wimbledon, London, perfect for an Accounts Payable Clerk dedicated to accuracy and efficiency. We pride ourselves on fostering professional growth, empowering our team members to excel in their financial administration careers. Join a company where your meticulous approach to vendor payments and filing directly contributes to our operational success and smooth financial flow. We believe in building careers, not just filling roles, making us an ideal choice for ambitious finance professionals.
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Job Description
Are you a meticulous and highly organised financial professional with a keen eye for detail? Career.zycto is seeking a dedicated Accounts Payable Clerk to join our dynamic finance team in Wimbledon, London. This pivotal full-time role focuses on ensuring the accurate and timely processing of vendor payments and maintaining immaculate financial records, contributing directly to our operational efficiency and fiscal integrity.
As our Accounts Payable Clerk, you will be at the heart of our financial operations, responsible for a comprehensive range of tasks from invoice processing to vendor relationship management. Your day-to-day will involve handling high volumes of invoices, verifying approvals, accurately coding expenditures to the correct general ledger accounts, and preparing comprehensive payment runs for various vendors, ensuring all transactions are executed promptly and precisely. A significant aspect of this role, highlighted by “Vendor Payments & Filing,” means you will be instrumental in conducting regular vendor statement reconciliations, diligently resolving any discrepancies or payment issues that arise, and ensuring all financial documentation—both physical and digital—is meticulously organised, easily retrievable, and fully compliant with internal policies and external regulatory standards. This systematic approach to filing is vital for audit readiness and transparent financial reporting.
We are looking for someone who thrives in a structured environment but can also adapt to evolving priorities and embrace process enhancements. Your ability to communicate effectively and professionally with both internal departments (such as procurement and operations) and external suppliers will be crucial in maintaining strong, positive relationships and resolving any payment-related queries or disputes efficiently and diplomatically. Beyond the routine, you will contribute significantly to month-end closing activities, assist diligently with financial audits by providing requested documentation, and proactively identify opportunities for process improvements to enhance the overall accuracy, efficiency, and robustness of our accounts payable function.
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This role offers a fantastic opportunity for an individual with a solid understanding of accounts payable principles, a commitment to precision, and a proactive attitude. If you are detail-oriented, possess strong analytical and problem-solving skills, and are ready to take ownership of critical financial processes, you will find a rewarding career path with us. Join Career.zycto and become an indispensable part of a team that values accuracy, collaboration, and continuous professional development, making a tangible impact on our financial health and operational success.
Key Responsibilities
- Process a high volume of vendor invoices accurately and efficiently, including matching purchase orders, obtaining approvals, and coding to appropriate general ledger accounts.
- Prepare and process electronic funds transfers (EFTs), cheque payments, and other payment methods in a timely manner, ensuring proper authorisation.
- Perform regular reconciliation of vendor statements, investigating and resolving any discrepancies or outstanding balances.
- Maintain organised and comprehensive vendor files, both physically and digitally, ensuring easy retrieval and compliance.
- Respond promptly and professionally to all vendor inquiries and internal queries regarding payment status and invoice discrepancies.
- Assist with month-end closing procedures, including accruals, reconciliations, and preparing reports.
- Process employee expense reports and corporate credit card reconciliations.
- Support internal and external audits by providing requested documentation and explanations.
- Ensure strict adherence to company financial policies, procedures, and internal controls.
- Identify and suggest improvements to accounts payable processes to enhance efficiency and accuracy.
Required Skills
- Proven experience (minimum 1.5 years) as an Accounts Payable Clerk or in a similar financial administrative role.
- Solid understanding of basic bookkeeping and accounting principles.
- Proficiency in accounting software (e.g., Xero, QuickBooks, Sage) and MS Office Suite, particularly Excel (pivot tables, VLOOKUPs).
- Exceptional data entry skills with a high degree of accuracy and attention to detail.
- Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
- Excellent verbal and written communication abilities for effective interaction with vendors and internal teams.
- Ability to work independently, taking initiative, and collaboratively as part of a team.
- Problem-solving aptitude to address and resolve payment and invoice-related issues.
Preferred Qualifications
- AAT qualification or working towards an equivalent accounting qualification.
- Experience with large ERP systems (e.g., SAP, Oracle, NetSuite).
- Familiarity with financial regulations, VAT, and compliance standards.
- Previous experience in a fast-paced professional services or recruitment environment.
Perks & Benefits
- Competitive annual salary package.
- Generous holiday allowance, increasing with tenure.
- Robust company pension scheme.
- Opportunities for professional development and support for further qualifications (e.g., AAT).
- Comprehensive health and wellbeing programs.
- Modern and collaborative office environment in the heart of Wimbledon.
- Regular team social events and company outings.
- Cycle to Work scheme.
How to Apply
Ready to bring your expertise to a thriving team? Please submit your comprehensive CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We encourage you to highlight specific examples of your precision in vendor payments and organizational skills in financial filing. Click on the application link below to apply for the job.
