About Company
Zanzibar Ocean View Hotel is a distinguished hospitality establishment nestled in the heart of Zanzibar City, offering breathtaking views of the Indian Ocean and unparalleled service. As a beacon of comfort and luxury, we pride ourselves on creating memorable experiences for our guests from around the globe. Our team is the cornerstone of our success, composed of passionate individuals dedicated to excellence, innovation, and fostering a welcoming atmosphere. We are committed to growth, both for our business and our employees, providing a vibrant and supportive environment where talent can flourish. Joining us means becoming part of a family that values collaboration, respect, and a shared vision for delivering exceptional hospitality.
Job Description
We are seeking a highly organized, proactive, and versatile Administrative Assistant to join our dynamic team at Zanzibar Ocean View Hotel. This role offers the unique flexibility of both part-time and full-time arrangements, catering to individuals seeking work-life balance while contributing meaningfully to a bustling hotel environment. As an Administrative Assistant, you will be the backbone of our administrative operations, providing essential support to various departments and ensuring the smooth day-to-day functioning of our office. You will be responsible for a wide array of tasks, from managing schedules and correspondence to assisting with documentation and office logistics. The ideal candidate will possess excellent communication skills, a meticulous attention to detail, and the ability to multitask effectively in a fast-paced setting. Your contributions will directly impact our operational efficiency and help maintain the high standards of service our guests expect. This is an excellent opportunity for someone who thrives on organization, problem-solving, and being an integral part of a supportive team. We encourage candidates who are eager to learn, adapt, and grow within the vibrant hospitality industry to apply.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain accurate filing systems, both digital and physical.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Coordinate and schedule meetings, including booking venues and preparing materials.
- Assist with basic accounting tasks, such as processing invoices and expense reports.
- Order and maintain office supplies, ensuring adequate stock levels.
- Support HR functions with new employee onboarding documentation and record-keeping.
- Facilitate internal communication and information flow between departments.
- Perform general administrative tasks to ensure efficient office operations.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English and Swahili.
- Strong organizational and time management abilities.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- High level of discretion and confidentiality.
- Proven experience in an administrative support role.
Preferred Qualifications
- Diploma or degree in Business Administration, Office Management, or a related field.
- Experience working within the hospitality or tourism sector.
- Familiarity with hotel management software (e.g., Opera PMS).
- Ability to work independently with minimal supervision.
Perks & Benefits
- Competitive salary package.
- Flexible working hours to support work-life balance.
- Opportunities for professional development and career growth.
- Employee discounts on hotel services and amenities.
- A supportive and collaborative work environment.
- Meals provided during working hours (for full-time staff).
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and qualifications for this role. We look forward to reviewing your application.