About Company
Do you thrive in a structured environment where your organizational prowess makes a tangible difference? Career.zycto is a forward-thinking entity dedicated to fostering a supportive and efficient workplace. We believe that robust administrative support is the bedrock of any successful operation, allowing our teams to focus on their core objectives. Join us, and you’ll find a collaborative atmosphere where your meticulous attention to detail and ability to streamline processes are not just appreciated, but celebrated. If you’re an Administrative Assistant eager to contribute to a dynamic company’s smooth running, Career.zycto offers the perfect platform for growth and impact.
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Job Description
Career.zycto is seeking a highly organized and detail-oriented Administrative Assistant to join our vibrant team in Ely, Cardiff. This pivotal role is essential for maintaining the smooth operation of our office environment, ensuring all administrative functions related to office coordination, filing, and records management are executed with precision and efficiency. You will be the backbone of our administrative efforts, directly contributing to our overall productivity and professional image.
As our Administrative Assistant, you will be responsible for a diverse range of tasks that keep our office running seamlessly. Your day-to-day will involve managing incoming and outgoing communications, scheduling appointments, coordinating meetings, and preparing necessary documentation. A significant part of your role will focus on our comprehensive filing system and records management. This includes developing and maintaining efficient digital and physical filing systems, ensuring all critical documents are accurately categorized, easily retrievable, and compliant with relevant data protection policies. You will become our go-to expert for information retrieval, helping various departments access the data they need quickly and effectively.
Beyond routine tasks, you will play an active role in office coordination, ensuring supplies are stocked, equipment is functional, and the office environment remains welcoming and professional for both staff and visitors. This position requires someone proactive, with a keen eye for improvement, capable of identifying bottlenecks and proposing solutions to enhance administrative workflows. You should possess strong communication skills, both written and verbal, and be adept at juggling multiple priorities without compromising on quality. If you are passionate about creating order, optimizing systems, and supporting a busy team in a key administrative capacity, we encourage you to apply. This is an excellent opportunity to make a tangible impact and grow your administrative career within a supportive and forward-thinking company.
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Key Responsibilities
- Manage and maintain comprehensive physical and digital filing systems, ensuring accuracy, security, and easy retrieval of documents.
- Process incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate personnel.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff, including preparing agendas and minutes.
- Prepare, proofread, and format various documents, reports, presentations, and correspondence.
- Monitor and maintain office supplies inventory, placing orders as needed to ensure continuous availability.
- Assist with onboarding new employees by preparing workspaces and necessary documentation.
- Organize and maintain office common areas, ensuring cleanliness and functionality.
- Liaise with vendors, service providers, and building management as required.
- Support various departments with administrative tasks and project coordination.
- Ensure compliance with data protection regulations and company policies regarding record keeping.
- Act as the primary point of contact for internal and external administrative inquiries.
Required Skills
- Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong attention to detail and accuracy in all work.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and trustworthiness when handling confidential information.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience with document management systems (DMS) or CRM software.
- Knowledge of basic bookkeeping or accounting principles.
- Prior experience in a recruitment or human resources environment.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Generous paid time off and bank holidays.
- Comprehensive health, dental, and vision insurance options.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Modern office facilities in a convenient Cardiff location.
- Employee assistance program.
- Company pension scheme.
How to Apply
Eager to bring your administrative expertise to a supportive and dynamic team? Please click the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to hearing from you!
