About Company
Joining a forward-thinking team committed to fostering professional growth and innovation, Career.zycto offers an unparalleled environment for an Administrative Assistant to thrive. We are a dynamic business services firm dedicated to streamlining operations and empowering our clients to achieve their full potential. Here, your organizational prowess and meticulous attention to detail will be central to our daily success, directly supporting our mission to deliver exceptional service. We believe in cultivating a supportive workplace where every contribution is valued, making it the perfect place for a diligent professional eager to make a significant impact.
Job Description
Are you a highly organised and proactive administrative professional looking for a pivotal role within a supportive and forward-thinking environment? Career.zycto, a rapidly growing business services firm based in Whalley Range, Manchester, is seeking an exceptional Administrative Assistant to join our dedicated team. This crucial on-site position focuses on the meticulous coordination of office operations, efficient management of filing systems, and accurate maintenance of records. You will be the backbone of our administrative functions, ensuring seamless daily operations and contributing significantly to our overall efficiency and success. We are looking for someone with a sharp eye for detail, excellent communication skills, and a genuine passion for creating order and structure. If you thrive in a dynamic setting and are eager to apply your organizational talents to a role where your contributions are truly valued, then we encourage you to apply. You will play a vital role in supporting our team, managing critical information, and ensuring that our office remains a hub of productivity and professionalism. This is an exciting opportunity for an individual who is ready to take ownership of administrative tasks and grow within a company that champions its employees.
Key Responsibilities
- Manage and coordinate daily office operations, including scheduling appointments, managing calendars, and arranging meetings.
- Develop and maintain highly efficient physical and digital filing systems, ensuring quick retrieval and robust data security.
- Accurately process, organise, and maintain company records, documents, and databases in compliance with internal policies and external regulations.
- Prepare and edit correspondence, reports, presentations, and other documents with precision and a professional standard.
- Serve as the primary point of contact for internal and external inquiries, directing calls and visitors appropriately and courteously.
- Oversee office supplies inventory, place orders, and manage vendor relationships to ensure optimal stock levels and cost-effectiveness.
- Assist in the onboarding process for new employees by preparing necessary documentation and setting up workspaces.
- Support various departmental projects and initiatives, providing administrative assistance as required.
Required Skills
- Proven experience (1+ year) as an Administrative Assistant, Office Coordinator, or in a similar administrative role.
- Exceptional organisational and time management skills with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
- Outstanding written and verbal communication skills, with keen attention to detail.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Strong problem-solving abilities and a proactive approach to task management.
Preferred Qualifications
- A relevant professional certification (e.g., in office administration, secretarial duties).
- Experience with CRM systems or specific document management software.
- Familiarity with data privacy regulations (e.g., GDPR).
- Experience working in a fast-paced business services environment.
Perks & Benefits
- Competitive salary with regular performance reviews.
- Generous holiday allowance, increasing with service.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and career advancement.
- A supportive and collaborative company culture.
- Modern office environment in Whalley Range with excellent transport links.
- Company-sponsored social events and team-building activities.
How to Apply
Ready to make a significant impact with your administrative expertise? We invite you to apply by clicking the link below. Please ensure your application highlights your relevant experience in office coordination, filing, and records management. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team!
