About Company
Naivas Supermarket is a leading Kenyan retail chain, celebrated for its extensive range of quality products, exceptional customer service, and significant contribution to local communities. With a robust network of branches across the country, Naivas has grown to become a household name, synonymous with value, freshness, and convenience. We are committed to fostering a supportive and dynamic work environment where employees can thrive, innovate, and contribute to our continuous success. Our mission is to provide an unmatched shopping experience while building strong relationships with our customers and partners. Joining Naivas means becoming part of a growing family dedicated to excellence in retail.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team at our Embakasi, Nairobi office. This critical role involves providing comprehensive administrative and secretarial support to ensure the smooth and efficient operation of our office environment. The ideal candidate will be the backbone of our administrative functions, managing day-to-day tasks with precision and a positive attitude. You will be responsible for a variety of tasks ranging from scheduling and correspondence to record keeping and office supply management. This position requires someone who can multitask effectively, prioritize workloads, and maintain a high level of professionalism in all interactions. If you possess excellent communication skills, a strong work ethic, and a desire to contribute to a bustling retail environment, we encourage you to apply. This is an on-site position, crucial for supporting our operational needs and maintaining a cohesive team presence. You will play a pivotal role in ensuring that our operational processes are streamlined, enabling the team to focus on strategic objectives and delivering exceptional service to our customers.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate meetings, conferences, and special events, including taking minutes.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Maintain an efficient filing system, both physical and electronic, ensuring data integrity and easy retrieval.
- Oversee office supply inventory, placing orders, and ensuring stock levels are adequate.
- Assist in the preparation of reports, financial statements, and presentations as required.
- Provide general administrative support to various departments as needed.
- Act as a liaison between different departments and external parties.
- Handle confidential information with discretion and professionalism.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Ability to prioritize tasks and manage time effectively
- High level of attention to detail and accuracy
- Problem-solving abilities and proactiveness
- Ability to work independently and as part of a team
- Professional demeanor and strong interpersonal skills
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field
- Previous experience in a retail or fast-paced corporate environment
- Knowledge of office management systems and procedures
- Experience with enterprise resource planning (ERP) software
- Ability to communicate in Kiswahili and English fluently
Perks & Benefits
- Competitive monthly salary
- Comprehensive health insurance package
- Generous paid time off and holidays
- Opportunities for professional development and career growth
- Employee discounts on Naivas Supermarket products
- A supportive and collaborative work environment
- Pension scheme contributions
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV and cover letter highlight your relevant experience and how you meet the requirements for this role. Only shortlisted candidates will be contacted for an interview.