About Company
Are you ready to redefine efficiency and support a dynamic team from the comfort of your home? Career.zycto is a rapidly expanding force in recruitment and HR solutions, passionately connecting talent with opportunity. We believe that robust administrative support is the backbone of our success, enabling our consultants and leadership to focus on strategic growth. For an Administrative Assistant, this means stepping into an environment where your organizational prowess and proactive contributions are not just valued, but essential to our daily operations and future achievements. Join us and thrive in a remote culture that champions autonomy and impactful work.
Job Description
Career.zycto is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our remote team on a full-time basis. Based out of Saguenay, Quebec, you will play a pivotal role in ensuring the smooth and efficient operation of our administrative functions, directly supporting our leadership team and various departments. This is an exceptional opportunity for a self-motivated professional who thrives in a virtual environment and is adept at managing multiple priorities with precision.
As an Administrative Assistant at Career.zycto, you will be the linchpin of our operational efficiency, handling a diverse range of tasks that enable our talent acquisition specialists and management to excel. Your contributions will directly impact our ability to deliver top-tier HR solutions to our clients and candidates across various industries. We pride ourselves on a collaborative, results-driven culture, even across distances. You will be empowered with the tools and resources necessary to perform your duties effectively, working autonomously while remaining an integral part of our close-knit team. This role is perfect for someone who excels at anticipating needs and proactively taking action to support business objectives.
This remote position offers the flexibility of working from your home office in Saguenay, Quebec, while maintaining a consistent full-time schedule. We are looking for someone who can seamlessly integrate into our digital ecosystem, demonstrating strong communication skills and an aptitude for modern productivity software. Our commitment to remote work means investing in the right technology and fostering a supportive virtual environment where every team member feels connected and valued. If you possess a keen eye for detail, a problem-solving mindset, and a genuine passion for supporting a fast-paced environment, we encourage you to apply. You will contribute to scheduling, document management, data entry, communication coordination, and assist with various projects, ensuring that all administrative tasks are completed accurately and on time. We value initiative and a commitment to continuous improvement, offering opportunities for professional growth within our expanding organization. Join Career.zycto and become a critical part of a team dedicated to excellence and innovation in the HR landscape.
Key Responsibilities
- Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain digital and physical filing systems.
- Coordinate internal and external communications, including drafting emails and responding to inquiries.
- Assist with data entry, record keeping, and database management.
- Support various projects and initiatives, conducting research as needed.
- Process and track expenses, invoices, and other financial documents.
- Facilitate virtual meetings, including setting up technology and preparing agendas/minutes.
- Ensure timely completion of administrative tasks with a high degree of accuracy.
- Handle sensitive information with the utmost discretion and confidentiality.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English and French (bilingualism preferred).
- Strong organizational and time management abilities.
- Proven ability to work independently and as part of a remote team.
- High level of attention to detail and accuracy.
- Experience with virtual communication tools (e.g., Zoom, Google Meet, Microsoft Teams).
- Ability to maintain confidentiality and handle sensitive information discreetly.
Preferred Qualifications
- Diploma or degree in Office Administration, Business Administration, or a related field.
- Experience in the recruitment or HR services industry.
- Familiarity with project management software (e.g., Asana, Trello).
- Proficiency with CRM systems.
- Experience supporting executive-level staff in a remote setting.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- Flexible remote work environment.
- Opportunities for professional development and career growth.
- Employee assistance program.
- Supportive and collaborative team culture.
- Home office setup stipend (upon qualification).
How to Apply
Ready to become an essential part of our remote team at Career.zycto? We invite you to demonstrate your exceptional organizational skills and proactive nature by applying today. Please ensure your resume highlights your relevant experience and proficiency with remote work tools. Click on the link below to submit your application directly.
