About Company
Looking to kickstart your career in a supportive and dynamic environment? At Career.zycto, we believe in nurturing talent and providing a clear path for growth. We’re a forward-thinking firm committed to operational excellence and client satisfaction, fostering a collaborative culture where every team member contributes significantly. For an entry-level Administrative Billing Assistant, this means hands-on experience, mentorship, and the opportunity to become an integral part of our administrative backbone. Join us to develop essential skills and build a robust foundation for your professional journey in Ottawa.
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Job Description
Career.zycto is seeking a highly motivated and detail-oriented individual to join our team as an Administrative Billing Assistant. This entry-level position is an excellent opportunity for someone eager to begin their career in administrative support and billing within a professional office setting. You will play a crucial role in ensuring the smooth operation of our financial administrative processes, working closely with our finance and administrative teams. This role is ideal for an individual with a strong desire to learn, an aptitude for numbers, and excellent organizational skills.
As an Administrative Billing Assistant, you will be responsible for a variety of tasks that contribute to our company’s financial health and operational efficiency. This includes assisting with the preparation and processing of invoices, managing billing inquiries, and maintaining accurate financial records. You’ll gain invaluable experience in a fast-paced environment, learning the intricacies of billing cycles, client communication, and data management. We are committed to providing comprehensive training and mentorship to help you succeed and grow within our organization. If you are a proactive problem-solver with a meticulous eye for detail and a passion for administrative excellence, we encourage you to apply. This position offers a fantastic stepping stone for long-term career development in administration, finance, or operations management. Join Career.zycto and become an essential part of a team that values precision, professionalism, and continuous improvement. We foster an inclusive culture where your contributions are recognized and your professional development is prioritized, making this the perfect place to launch your administrative career in Ottawa.
Key Responsibilities
- Assist in the preparation and processing of client invoices and billing statements accurately and on schedule.
- Maintain and update client billing information in the company database, ensuring data integrity.
- Respond to billing inquiries from clients via phone and email in a professional and timely manner, escalating complex issues as needed.
- Reconcile billing discrepancies and assist in resolving payment issues.
- Prepare daily, weekly, or monthly billing reports for management review.
- Support the administrative team with general office tasks, including data entry, filing, and document organization.
- Collaborate with internal departments to gather necessary information for billing purposes.
- Assist in the maintenance of accounts receivable records.
- Contribute to process improvements within the billing and administrative functions.
- Adhere to all company policies and procedures related to billing, data privacy, and financial operations.
Required Skills
- High school diploma or equivalent.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Effective written and verbal communication abilities.
- Ability to work independently and as part of a team.
- A keen desire to learn and adapt to new processes and software.
Preferred Qualifications
- Post-secondary education in business administration, accounting, or a related field.
- Previous experience (even informal or volunteer) in an office or administrative support role.
- Familiarity with basic accounting principles or billing software.
- Ability to prioritize tasks and manage multiple responsibilities effectively in a dynamic environment.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and dental benefits.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- Paid time off and holidays.
- Employee assistance program.
- Convenient office location in downtown Ottawa.
- Mentorship opportunities to guide your career growth.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter outlining their qualifications and interest in this entry-level role. Please highlight any relevant experience or skills that make you a strong candidate for an Administrative Billing Assistant position. We look forward to reviewing your application.
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