About Company
Compugen Inc. is a leading Canadian IT services and solutions provider with over 40 years of experience. We help organizations across Canada and beyond leverage technology to achieve their business objectives, optimize operations, and drive innovation. Our comprehensive suite of services includes IT consulting, infrastructure solutions, managed services, and procurement, all delivered with a commitment to exceptional customer service and technical excellence. At Compugen, we believe in fostering a dynamic and inclusive work environment where every employee has the opportunity to grow, contribute, and make a real impact. We are powered by talented individuals who are passionate about technology and dedicated to making a difference for our clients and communities. Joining Compugen means becoming part of a forward-thinking team that values collaboration, continuous learning, and a relentless pursuit of excellence.
Job Description
We are seeking a highly organized and detail-oriented Administrative Clerk to provide remote assistance to our various departments, operating entirely from your home office in Richmond Hill, Ontario. This full-time role is crucial for ensuring the smooth and efficient operation of administrative tasks, supporting our teams with vital clerical duties, and contributing to a productive work environment. The successful candidate will be a proactive problem-solver, adept at managing multiple tasks, and possess excellent communication skills to thrive in a virtual setting. You will be instrumental in maintaining accurate records, streamlining communication, and providing essential support that enables our business units to focus on their core objectives. This position requires a strong ability to work independently, manage time effectively, and adapt to evolving priorities in a fast-paced technology-driven company. If you are passionate about providing top-tier administrative support and excel in a remote work model, we encourage you to apply and become a valuable asset to our team.
Key Responsibilities
- Manage and organize digital files and documents, ensuring proper categorization and accessibility.
- Perform data entry and maintain accurate records in various databases and systems.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements as needed.
- Prepare, proofread, and format various documents, reports, presentations, and correspondence.
- Handle incoming communications (emails, virtual calls) and direct them to the appropriate personnel.
- Assist with basic bookkeeping tasks, expense reporting, and invoice processing.
- Order and manage office supplies for relevant remote team members or local needs.
- Provide general administrative support to multiple departments and project teams.
- Collaborate effectively with team members through virtual communication tools and platforms.
- Contribute to process improvement initiatives to enhance administrative efficiency.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- High level of accuracy and attention to detail
- Ability to work independently and as part of a remote team
- Experience with virtual communication and collaboration tools (e.g., Microsoft Teams, Zoom)
- Problem-solving aptitude and a proactive approach to tasks
Preferred Qualifications
- Post-secondary education in Office Administration, Business, or a related field
- Experience with CRM software (e.g., Salesforce, Dynamics 365)
- Familiarity with project management software (e.g., Asana, Trello)
- Previous experience in a remote or virtual administrative role
- Ability to quickly learn new software and systems
Perks & Benefits
- Comprehensive health, dental, and vision benefits plan
- Generous paid time off and holidays
- Opportunities for professional development and continuous learning
- Flexible remote work environment
- Employee assistance program
- Home office stipend
- Collaborative and supportive company culture
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and cover letter. Please indicate your interest in the Administrative Clerk – Remote Assistance role in your application.