About Company
Are you an organized and proactive professional seeking a dynamic environment? Career.zycto empowers businesses by connecting them with top-tier talent and providing essential operational support. As a pivotal player in the Downtown Milford community, we pride ourselves on fostering a collaborative culture where every team member contributes to our shared success. We believe that robust administrative support is the backbone of any thriving organization, and we’re dedicated to creating a workplace where your efficiency and meticulous attention to detail are recognized and valued. Join us to be part of a team that champions professional growth and impactful contributions within a supportive framework.
Job Description
Career.zycto is seeking a highly organized, detail-oriented, and proactive Administrative Clerk to join our bustling Downtown Milford office. In this essential support role, you will be the backbone of our daily operations, ensuring smooth administrative processes and providing critical assistance to various departments. This position is perfect for someone who thrives in a fast-paced environment, possesses exceptional communication skills, and has a strong commitment to accuracy and efficiency. You will play a crucial part in maintaining office efficiency, managing information flow, and contributing to a positive and productive work atmosphere. If you are looking to apply your administrative expertise in a company that values precision, teamwork, and growth, we encourage you to apply. This role offers an excellent opportunity to enhance your professional skills and become an integral part of our dedicated team, supporting various functions and ensuring our operations run seamlessly.
Key Responsibilities
- Manage and direct incoming communications, including phone calls, emails, and mail, ensuring timely and appropriate responses and routing.
- Maintain accurate and organized physical and electronic filing systems for documents, records, and reports, adhering to company policies.
- Assist with scheduling appointments, coordinating meetings, and preparing necessary materials like agendas, presentations, and minutes.
- Perform data entry tasks with a high degree of accuracy and attention to detail into various databases and systems.
- Order and maintain office supplies inventory, ensuring adequate stock levels, tracking usage, and processing cost-effective purchasing.
- Prepare and process various documents, presentations, and correspondence using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Provide general administrative support to multiple departments, including drafting letters, preparing invoices, and managing office equipment functions (e.g., printers, copiers).
- Ensure the reception area and common spaces are tidy, well-organized, and presentable for staff and visitors.
- Handle sensitive information with discretion and maintain strict confidentiality regarding all business and personnel matters.
Required Skills
- Proven experience (1+ year) in an administrative support role, demonstrating capability and reliability.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with strong document creation and data management skills.
- Exceptional organizational and time management skills, with the ability to manage multiple priorities effectively.
- Strong written and verbal communication abilities, capable of clear and professional interactions.
- High level of accuracy and meticulous attention to detail in all tasks.
- Ability to prioritize tasks and manage multiple projects simultaneously in a dynamic environment.
- Demonstrated problem-solving capabilities and a proactive approach to challenges.
- Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
Preferred Qualifications
- Associate's degree in Business Administration or a related field.
- Experience with office management software or CRM systems (e.g., Salesforce, Zoho CRM).
- Familiarity with basic accounting or invoicing procedures and software.
- Experience working in a professional services or recruiting environment.
Perks & Benefits
- Competitive hourly wage commensurate with experience and market rates.
- Comprehensive health, dental, and vision insurance plans for employees and their families.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with a competitive company match.
- Opportunities for professional development, training, and career advancement within the company.
- A supportive, collaborative, and inclusive work environment.
- Convenient Downtown Milford location with accessible parking and public transit options.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please submit your resume and a brief cover letter outlining your relevant experience, highlighting your administrative strengths, and explaining why you are the ideal candidate for this essential support role at Career.zycto.
