About Company
Are you eager to kickstart your career in a vibrant, supportive setting? Career.zycto is a dynamic consulting firm focused on empowering businesses through innovative solutions and dedicated talent development. We believe in nurturing raw potential, providing a clear pathway for professional growth for individuals just starting their journey. Our collaborative Downtown San Jose office is the perfect launchpad for an Administrative Coordinator ready to learn, contribute, and thrive within a team that values initiative and precision. Join us and shape your professional future!
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Job Description
Career.zycto is seeking a motivated and detail-oriented Administrative Coordinator to join our growing team in Downtown, San Jose. This is an exceptional entry-level opportunity for an organized individual looking to launch their professional career and gain invaluable experience in a dynamic business environment. As an Administrative Coordinator, you will be an integral part of our daily operations, providing essential support that ensures the smooth functioning of our office and the efficiency of our various departments. You will have the unique chance to learn the ropes of business operations from the ground up, interacting with various team members and contributing directly to our company’s success.
In this role, you’ll be the backbone of our administrative functions, responsible for managing schedules, coordinating communications, and maintaining an organized and welcoming office space. We are looking for someone who is proactive, has a strong willingness to learn, and possesses excellent communication skills. You will be provided with comprehensive training and mentorship to help you develop a robust skill set, including advanced organizational techniques, effective communication strategies, and proficiency in various office software. If you’re passionate about supporting a bustling team, enjoy a fast-paced environment, and are eager to grow professionally within a supportive culture, Career.zycto is the place for you. We value initiative, precision, and a positive attitude, and we’re committed to investing in your professional development.
Key Responsibilities
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external communications, including answering phones, routing calls, and responding to emails professionally.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Coordinate office supply inventory, placing orders, and ensuring supplies are well-stocked and organized.
- Assist with data entry, record-keeping, and filing systems (both digital and physical) to maintain organized office records.
- Support the planning and execution of company events, meetings, and team-building activities.
- Handle incoming and outgoing mail and packages, ensuring timely delivery and distribution.
- Provide general administrative support to various departments as needed, fostering a collaborative work environment.
- Maintain a tidy and professional office environment, including common areas and meeting rooms.
- Learn and adapt to new administrative tools and technologies to improve efficiency.
Required Skills
- High school diploma or equivalent
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Detail-oriented with a high level of accuracy
- Ability to work independently and as part of a team
- Proactive and eager to learn new skills
- Positive attitude and strong work ethic
Preferred Qualifications
- Associate's degree or some college coursework completed
- Previous experience in a customer service or office support role (e.g., internship, part-time job)
- Familiarity with office equipment (printers, scanners, projectors)
- Experience with Google Workspace (Docs, Sheets, Calendar)
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans
- Paid time off (PTO) and company holidays
- Opportunities for professional development and continuous learning
- Mentorship programs for career growth
- Supportive and collaborative work environment
- Convenient Downtown San Jose location with easy access to public transportation
- Team-building events and social gatherings
- Modern office amenities
How to Apply
To apply for this exciting entry-level opportunity, please click on the application link below. We encourage you to submit your resume and a brief cover letter outlining why you are interested in this Administrative Coordinator role and what makes you a great fit for Career.zycto. We look forward to reviewing your application!
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