About Company
Joining Career.zycto means becoming part of a dynamic team dedicated to empowering careers and fostering professional growth across diverse industries. We pride ourselves on cultivating an inclusive and supportive environment where every contribution is valued. For an Administrative Coordinator, our flexible approach to work-life balance and commitment to modern office practices create an ideal setting. We believe that an organized and efficient administrative backbone is crucial to our success, offering a role that is both challenging and rewarding, with ample opportunities to develop your skills.
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Job Description
Career.zycto is seeking a highly organized, proactive, and adaptable Administrative Coordinator to join our vibrant team in Ottawa. This unique opportunity offers flexible hours, allowing you to manage your work-life balance effectively while contributing significantly to our operational efficiency. As the Administrative Coordinator, you will be the linchpin of our daily operations, providing essential support to various departments and ensuring the smooth flow of information and processes. Your meticulous attention to detail and exceptional communication skills will be critical in managing schedules, preparing documents, and facilitating team collaboration.
This role is perfect for someone who thrives in a dynamic environment, enjoys taking initiative, and is passionate about creating an organized and efficient workspace. You will be instrumental in maintaining our office infrastructure, coordinating events, and serving as the primary point of contact for internal and external inquiries. We value individuals who can anticipate needs, problem-solve creatively, and adapt quickly to changing priorities. The ‘flexible hours’ aspect means we are open to discussing schedules that work best for you, within the framework of our operational needs, promoting a healthier work-life integration. This isn’t just about managing tasks; it’s about being an integral part of a team that values your input and invests in your professional growth. If you are looking for a role where your organizational prowess and administrative expertise can truly make an impact, all within a supportive and flexible work setting, we encourage you to apply. You will play a vital role in upholding our commitment to excellence and ensuring that our team has the support needed to achieve our ambitious goals. Join Career.zycto and help us build the future, one organized step at a time.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments and coordinating meetings (virtual and in-person).
- Prepare, edit, and format correspondence, reports, presentations, and other documents.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval.
- Act as the primary point of contact for office inquiries, directing calls and visitors as appropriate.
- Coordinate office supplies, equipment maintenance, and facility management tasks.
- Assist in the planning and execution of company events, workshops, and team gatherings.
- Process invoices, expense reports, and other financial documentation with accuracy.
- Support HR functions with onboarding new employees and maintaining personnel records.
- Facilitate internal communications, including drafting newsletters and announcements.
- Proactively identify and implement improvements to administrative processes for greater efficiency.
Required Skills
- Minimum of 2.5 years (30 months) of administrative or executive support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills with the ability to prioritize tasks.
- Strong verbal and written communication skills in English.
- Demonstrated ability to work independently with minimal supervision and as part of a team.
- High level of discretion and ability to handle confidential information.
- Problem-solving aptitude and strong attention to detail.
Preferred Qualifications
- Post-secondary education in Office Administration, Business, or a related field.
- Experience with project management software (e.g., Asana, Trello).
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Bilingualism (English and French) is considered an asset.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and dental benefits package.
- Generous paid time off and holiday schedule.
- Flexible working hours to promote work-life balance.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative team environment.
- Modern office space with ergonomic workstations.
- Company-sponsored social events and team-building activities.
How to Apply
Ready to bring your administrative expertise to a dynamic team with flexible hours? We invite you to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and how you meet the requirements of this role. We look forward to reviewing your application!
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