About Company
Career.zycto is rapidly growing and redefining excellence in business support solutions across Canada. We empower organizations to streamline operations, enhance productivity, and achieve strategic objectives through innovative service delivery. For an Administrative Coordinator, our dynamic environment offers unparalleled opportunities to shape processes, collaborate with diverse teams, and contribute directly to our shared success. We champion a culture of trust, adaptability, and continuous professional development, ensuring every team member thrives while maintaining a healthy work-life balance. Join us to make a tangible impact where your organizational skills are truly valued.
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Job Description
Are you an organizational wizard with a knack for efficiency and a passion for supporting a vibrant team? Career.zycto, a forward-thinking business services firm, is seeking a highly motivated and adaptable Administrative Coordinator to join our Mississauga office. This full-time role offers the unique advantage of flexible working hours, empowering you to manage your schedule while contributing significantly to our daily operations and long-term success.
As our Administrative Coordinator, you will be the backbone of our administrative functions, ensuring seamless office operations and providing essential support to various departments. Your day will involve a diverse range of tasks, from managing complex calendars and coordinating meetings to preparing comprehensive reports and handling critical documentation. We are looking for someone who thrives in a fast-paced environment, possesses impeccable attention to detail, and can proactively anticipate needs before they arise. This role is crucial for maintaining the smooth flow of information and processes within our organization, acting as a central point of contact for internal and external stakeholders. You’ll be instrumental in managing office supplies, vendor relationships, and ensuring our workspace is always conducive to productivity and collaboration.
This isn’t just a support role; it’s an opportunity to become an integral part of a growing company where your contributions are recognized and valued. You’ll play a key role in maintaining our professional image, fostering a positive work environment, and implementing efficiencies that make a real difference. We pride ourselves on a culture that promotes professional growth and work-life balance, making this an ideal position for a dedicated individual looking for a challenging yet rewarding career path with the flexibility to manage personal commitments. At Career.zycto, we believe that empowered employees are successful employees. You will have the autonomy to streamline administrative procedures, introduce new tools or methodologies, and continuously seek improvements that benefit the entire team. This role demands excellent communication skills, problem-solving abilities, and a commitment to maintaining confidentiality and professionalism at all times. If you’re ready to bring your administrative expertise to a company that truly invests in its people and offers the autonomy to excel, we encourage you to apply. We are excited to welcome a proactive and detail-oriented individual who can hit the ground running and evolve with our dynamic needs, shaping the future of our administrative excellence.
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Key Responsibilities
- Manage and maintain executive calendars, schedule appointments, and coordinate internal and external meetings.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain filing systems, both digital and physical, ensuring data accuracy and accessibility.
- Handle incoming and outgoing communications, including emails, calls, and mail, directing queries appropriately.
- Coordinate travel arrangements and accommodations for staff as required.
- Order and manage office supplies, equipment, and inventory, ensuring optimal stock levels.
- Assist with onboarding new employees by preparing workspaces and necessary documentation.
- Process invoices, expense reports, and other financial documentation in collaboration with the finance department.
- Support event planning and coordination for company functions, meetings, or client events.
- Implement and maintain office policies and procedures to ensure efficient and effective operations.
- Act as a liaison between departments, ensuring smooth communication and information flow.
Required Skills
- Proven experience as an Administrative Coordinator or similar role (minimum 2 years).
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong computer literacy.
- Excellent written and verbal communication skills, with keen attention to detail.
- Ability to work independently with minimal supervision and as part of a team.
- Strong problem-solving abilities and proactive approach to challenges.
- High level of integrity and ability to handle confidential information with discretion.
Preferred Qualifications
- Post-secondary education in Office Administration, Business Management, or a related field.
- Experience with CRM software or project management tools.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Knowledge of basic accounting principles for processing expenses and invoices.
- Ability to adapt quickly to new technologies and processes.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Flexible working hours to support work-life balance.
- Comprehensive health, dental, and vision benefits package.
- Paid time off and holiday benefits.
- Opportunities for professional development and continuous learning.
- Dynamic and supportive team environment.
- Modern office facilities in a convenient Mississauga location.
- Company-sponsored social events and team-building activities.
How to Apply
Ready to bring your organizational expertise to Career.zycto? Please click on the application link below to submit your resume and a cover letter outlining your experience and why you are the ideal candidate for this role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
