About Company
Supporting our operational excellence and client satisfaction hinges on exceptional administrative coordination. At Career.zycto, we are a dynamic and forward-thinking organization dedicated to innovation and collaboration. We believe that a well-organized backbone is crucial for our success. An Administrative Coordinator will thrive here, becoming an indispensable part of a team that values precision, proactive problem-solving, and a positive attitude. This role offers the chance to make a tangible impact on our daily operations, ensuring smooth workflows and an efficient environment for everyone. Join us and contribute to a company culture where your organizational skills are truly celebrated and developed.
Job Description
Career.zycto is seeking a highly organised and detail-oriented Administrative Coordinator to join our vibrant Partick, Glasgow team. This full-time role is crucial for ensuring the smooth operation of daily activities, providing comprehensive administrative support across various departments. You will be a central point of contact, expertly managing schedules, coordinating meetings, preparing essential documents, and maintaining efficient office systems. We seek an individual who thrives in a fast-paced environment, possesses exceptional communication skills, and takes a proactive approach. This opportunity allows you to directly support our mission and foster a positive, productive workplace. If you are passionate about organisation and eager to make an impact, apply today.
Key Responsibilities
- Manage calendars, scheduling appointments, meetings & travel arrangements.
- Coordinate internal/external meetings; prepare agendas & minutes.
- Draft, proofread, & format documents, reports, presentations, & correspondence.
- Serve as primary office contact for inquiries, calls, & visitors.
- Maintain organised digital & physical filing systems.
- Process invoices, expense reports, & financial documentation.
- Manage office supplies, equipment, & inventory.
- Assist with new employee onboarding & workspace preparation.
- Support ad-hoc projects, demonstrating flexibility & initiative.
Required Skills
- Minimum 1 year administrative experience in a similar role.
- Exceptional organisational & time management skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal & written communication with a professional demeanour.
- High attention to detail & accuracy.
- Ability to work independently & collaboratively within a team.
- Demonstrated proactive problem-solving abilities.
Preferred Qualifications
- An HNC/HND or equivalent in Business Administration or a related field.
- Experience with project management or CRM software.
- Familiarity with local administrative practices in Scotland.
- Ability to adapt quickly to new technologies and processes.
Perks & Benefits
- Competitive annual salary & performance-based bonuses.
- Generous paid time off, including national holidays.
- Comprehensive health & wellness benefits package.
- Opportunities for professional development & continuous learning.
- A supportive & collaborative work environment.
- Modern office space conveniently located in Partick, Glasgow.
- Employee recognition programs.
- Company-sponsored social events & team-building activities.
How to Apply
To apply for this exciting Administrative Coordinator position, please click on the application link below. Submit your updated CV and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for Career.zycto.
