About Company
Empowering talent and connecting professionals across diverse industries is the core mission at Career.zycto. We understand the vital role an Administrative Executive plays in ensuring operational excellence. Here, you’ll discover a dynamic environment where your organizational prowess and clerical expertise are not just valued but celebrated as central to our success. Career.zycto offers a collaborative culture, fostering growth and providing the necessary support for you to excel. This is the ideal setting for a dedicated professional eager to make a tangible impact, streamline processes, and contribute to a team focused on innovative talent solutions.
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Job Description
Career.zycto is seeking a highly organized and proactive Administrative Executive with strong clerical support skills to join our dynamic team in Downtown, Milford. This pivotal role requires an individual who thrives in a fast-paced environment, possesses exceptional communication abilities, and is committed to providing seamless administrative support to ensure the efficient operation of our office. As an Administrative Executive, you will be the backbone of our daily activities, managing a diverse range of tasks that enable our recruiting and client relations teams to focus on their core objectives. We are looking for someone who takes initiative, pays meticulous attention to detail, and can manage multiple priorities with professionalism and a positive attitude. This is an exciting opportunity for a dedicated professional looking to make a significant impact within a growing and supportive organization. You will play a crucial role in maintaining our professional image and ensuring a smooth workflow, contributing directly to our overall success in connecting talent with opportunity.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with high accuracy.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval.
- Handle incoming calls and correspondence, directing inquiries to the appropriate personnel and departments.
- Coordinate office supplies inventory and place orders as needed, ensuring adequate stock levels for smooth operations.
- Assist with data entry, record-keeping, and database management to maintain up-to-date information.
- Support HR and recruiting teams with onboarding paperwork, scheduling interviews, and candidate communication.
- Process invoices, expense reports, and other financial documentation in a timely and organized manner.
- Welcome visitors and clients, providing a professional and courteous first impression of our organization.
- Assist in planning and coordinating company events, meetings, and team activities to foster a strong internal culture.
- Perform general clerical duties such as photocopying, scanning, and faxing as required.
Required Skills
- Proven experience (2+ years) as an Administrative Executive, Administrative Assistant, or similar clerical role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong organizational and time management skills with the ability to prioritize tasks effectively under pressure.
- Excellent written and verbal communication skills, capable of professional interactions at all levels.
- High level of accuracy and meticulous attention to detail in all administrative functions.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- Discretion and the ability to handle confidential information with utmost integrity.
- Problem-solving attitude with a proactive approach to anticipate needs and resolve issues.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience within the staffing, recruiting, or professional services industry.
- Familiarity with CRM software or applicant tracking systems (ATS).
- Ability to adapt quickly to new technologies and evolving office processes.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off and company holidays.
- 401(k) retirement plan with company match to support your future.
- Opportunities for professional development and continuous career growth.
- A supportive, collaborative, and engaging work environment.
- Convenient Downtown Milford location with easy access to local amenities and dining.
- Employee assistance program for personal and professional support.
How to Apply
Interested candidates are invited to apply for this exciting opportunity by clicking the application link below. Please ensure your resume highlights your relevant experience, key achievements, and skills that align with the requirements of this role. We look forward to reviewing your application and exploring how your talents can contribute to the success of Career.zycto.
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