About Company
Rogers Group is a diversified international services company, established in Mauritius in 1899. With a strong commitment to sustainable development, Rogers operates across various sectors including financial services, logistics, hospitality, real estate, and technology. We pride ourselves on fostering an environment of innovation, integrity, and excellence, empowering our people to achieve their full potential. Joining Rogers means becoming part of a legacy of growth and making a tangible impact in a dynamic and forward-thinking organization. We are dedicated to delivering exceptional value to our clients and contributing positively to the communities where we operate. Our strength lies in our people and our unwavering commitment to progress and sustainable value creation.
Job Description
We are seeking a diligent and highly organized Administrative Officer with a strong focus on clerical duties and records management to join our dynamic team in Port Louis. In this pivotal role, you will be instrumental in ensuring the smooth and efficient operation of our administrative functions, playing a critical part in maintaining accurate, secure, and accessible company records. Your responsibilities will span across a wide array of administrative tasks, requiring exceptional attention to detail, robust organizational skills, and a proactive approach to problem-solving. The ideal candidate will be a methodical individual who thrives in a structured environment, capable of managing multiple priorities while upholding the highest standards of data integrity and confidentiality. This position offers an excellent opportunity to contribute significantly to a reputable and established organization, supporting various departments and ensuring that all administrative and record-keeping processes align with our operational excellence standards. You will be the backbone of our information flow, ensuring that crucial data is always at hand and meticulously managed.
Key Responsibilities
- Manage and maintain comprehensive physical and digital record-keeping systems, ensuring accuracy, security, and easy retrieval of information.
- Perform various clerical duties including data entry, photocopying, scanning, filing, and dispatching documents with precision and efficiency.
- Prepare, edit, and proofread a variety of documents, reports, presentations, and correspondence, ensuring grammatical accuracy and adherence to company standards.
- Assist in the preparation and distribution of internal communications, memos, and newsletters.
- Coordinate and schedule meetings, appointments, and travel arrangements as required, managing calendars effectively.
- Order and maintain office supplies, ensuring adequate stock levels and efficient inventory management to prevent disruptions.
- Handle incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate personnel in a timely and professional manner.
- Support various departments with diverse administrative tasks, facilitating inter-departmental operations and fostering collaboration.
- Ensure strict compliance with company policies and procedures related to record management, data protection, and general office administration.
- Maintain a professional, tidy, and organized office environment conducive to productivity and positive morale.
Required Skills
- Proven experience (minimum 2 years) in an administrative or clerical role with a strong emphasis on records management.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively under pressure.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Exceptional attention to detail and accuracy in data entry and document handling.
- Strong written and verbal communication skills in both English and French.
- Ability to maintain confidentiality and handle sensitive information with the utmost discretion and integrity.
- High level of reliability, proactivity, and a strong work ethic.
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field.
- Familiarity with enterprise resource planning (ERP) systems or dedicated document management software.
- Experience working in a large, diversified organization or a corporate environment.
- Knowledge of local administrative regulations and best practices in Mauritius.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Comprehensive health and wellness benefits, including medical insurance.
- Opportunities for professional development and continuous learning within a leading conglomerate.
- A vibrant, collaborative, and supportive work environment.
- Generous paid time off and observance of public holidays.
- Employee recognition programs and performance-based incentives.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their comprehensive CV and a compelling cover letter. Please ensure your application highlights your relevant experience in clerical duties, meticulous records management, and your proficiency with administrative software. We look forward to reviewing your application and exploring how your skills can contribute to the Rogers Group team.