About Company
Are you ready to be the organisational backbone of a dynamic team? Career.zycto offers a vibrant, supportive environment where meticulousness and efficiency are celebrated. We are a growing entity dedicated to fostering professional development and valuing every team member’s contribution. For an Administrative Officer focused on clerical and records management, this is an exceptional opportunity to implement best practices, enhance operational flow, and directly impact our success through diligent information handling and organisational excellence. Join us and shape an efficient future.
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Job Description
Career.zycto is seeking a highly organised and detail-oriented Administrative Officer with a strong focus on clerical duties and records management to join our team in Port Louis. In this pivotal role, you will be instrumental in maintaining the smooth operation of our office by managing administrative tasks, ensuring the integrity and accessibility of our records, and supporting various departments with their clerical needs. This position requires a proactive individual with exceptional organisational skills, a keen eye for detail, and a commitment to maintaining confidentiality and accuracy. You will be responsible for developing and implementing efficient record-keeping systems, processing a high volume of documents, and acting as a central point for information flow. If you thrive in a structured environment and possess a passion for precision, we encourage you to apply and contribute to our ongoing success.
Key Responsibilities
- Manage and maintain comprehensive physical and digital record-keeping systems, ensuring accuracy, accessibility, and adherence to company policies and regulatory requirements.
- Process and categorise incoming and outgoing documents, correspondence, and reports with meticulous attention to detail and confidentiality.
- Prepare, edit, and format various documents including reports, presentations, and internal communications, ensuring professional quality and brand consistency.
- Assist with general office administration tasks such as managing office supplies, coordinating meetings, and handling incoming calls and inquiries.
- Facilitate information retrieval for audits, compliance checks, and internal requests, ensuring timely and accurate provision of data.
- Implement and uphold data protection protocols and records retention schedules to safeguard sensitive information.
- Collaborate with team members to streamline administrative processes and identify opportunities for efficiency improvements.
Required Skills
- Proven experience (minimum 2 years) in an administrative or clerical role with significant exposure to records management.
- Exceptional organisational skills and a methodical approach to task management.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with database management systems.
- Strong verbal and written communication skills in English and French.
- High level of discretion and ability to handle confidential information with integrity.
- Demonstrated ability to work independently and as part of a team, managing multiple priorities effectively.
Preferred Qualifications
- A diploma or degree in Office Administration, Business Management, or a related field.
- Familiarity with electronic document management systems (EDMS).
- Experience in a fast-paced corporate environment.
Perks & Benefits
- Competitive monthly salary and performance-based incentives.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and career advancement.
- Supportive and collaborative work environment.
- Paid time off and public holidays.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV and a cover letter detailing your relevant experience are attached. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
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