About Company
At Career.zycto, we believe in fostering environments where meticulous organization meets dynamic growth. For an Administrative Officer, this means contributing directly to the smooth operation of our core services, enabling us to connect talent with opportunity across various sectors. We pride ourselves on a culture that values precision, proactive support, and continuous improvement. Join a team where your organizational skills are not just appreciated but are fundamental to our collective success, making a tangible difference in our day-to-day efficiency and strategic objectives.
Advertisement
Job Description
Are you a highly organized and detail-oriented individual with a passion for efficient record-keeping and administrative support? Career.zycto is seeking a dedicated Administrative Officer to join our team in Floreal, Curepipe. This pivotal role involves managing and maintaining crucial clerical and records management functions, ensuring the smooth flow of information and operational efficiency within our dynamic environment. You will be instrumental in upholding our high standards of data integrity and accessibility, providing essential support that underpins our success.
As an Administrative Officer, you will be the backbone of our administrative operations, responsible for a wide array of tasks ranging from document control and archiving to data entry and general office administration. This position requires someone who can work independently while also collaborating effectively with various departments, demonstrating excellent communication skills and a proactive approach to problem-solving. If you thrive in an organized setting, enjoy managing information systems, and are committed to accuracy, we encourage you to apply. We offer a supportive work culture where your contributions are valued and you have the opportunity to develop your administrative expertise.
Key Responsibilities
- Manage and maintain comprehensive physical and digital record-keeping systems, ensuring accuracy, security, and accessibility.
- Perform data entry, verification, and update various databases and information systems with precision.
- Oversee document control processes, including scanning, indexing, archiving, and retrieval of confidential and non-confidential materials.
- Prepare, proofread, and format official documents, reports, presentations, and correspondence.
- Assist in the coordination of office supplies inventory and procurement, ensuring adequate stock levels.
- Handle incoming and outgoing mail, emails, and phone calls, directing inquiries to appropriate personnel.
- Provide administrative support to various departments as needed, including scheduling meetings and managing calendars.
- Ensure compliance with company policies and relevant data protection regulations in all record management activities.
- Collaborate with team members to streamline administrative processes and improve operational efficiency.
- Organize and maintain office filing systems, both electronic and hard copy, ensuring ease of access and retrieval.
Required Skills
- Proven experience in an administrative or clerical role, specifically with records management.
- Exceptional organizational and time management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with database systems.
- Strong written and verbal communication skills in English and French.
- Ability to handle confidential information with discretion and integrity.
- Demonstrated ability to work independently and as part of a team.
- Problem-solving aptitude and a proactive approach to task completion.
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field.
- Experience with enterprise resource planning (ERP) systems or dedicated document management software.
- Familiarity with local data protection laws and regulations.
- Previous experience in the human resources or staffing industry.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health insurance package.
- Opportunities for professional development and training.
- Modern and collaborative work environment.
- Paid time off and public holidays.
- Employee wellness programs.
- Contribution to a dynamic and growing company.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience in administrative and records management roles. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team.
Advertisement
