About Company
At Career.zycto, we believe that meticulous organization and efficient administrative support are the bedrock of operational excellence. We’re a forward-thinking organization committed to fostering a collaborative and supportive environment where every team member’s contribution is valued. For an Administrative Officer, this means an opportunity to shine, bringing order and precision to our vital records and clerical functions. We’re building a team that champions accuracy, diligence, and continuous improvement, and we invite you to be a pivotal part of our journey in the vibrant Savanne District.
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Job Description
Join Career.zycto as a dedicated Administrative Officer, where your exceptional organizational skills and keen eye for detail will be instrumental in maintaining the seamless flow of our operations in Chemin Grenier, Savanne District. In this pivotal role, you will be the backbone of our administrative and records management functions, ensuring that all documentation is meticulously organized, readily accessible, and compliant with internal policies and external regulations. You’ll be responsible for a wide array of clerical duties, including precise data entry, managing correspondence, scheduling appointments, and supporting various departments with their administrative needs. We are looking for an individual who thrives in a structured environment, possesses a proactive approach to problem-solving, and is committed to upholding the highest standards of data integrity and confidentiality. This position offers a fantastic opportunity to contribute significantly to our operational efficiency and play a key role in our continued growth. Your ability to manage multiple tasks, prioritize effectively, and communicate clearly will be crucial in this dynamic setting. If you are passionate about creating order, optimizing administrative processes, and providing invaluable support to a dedicated team, then Career.zycto is the place for you to make a tangible impact.
Key Responsibilities
- Manage and maintain comprehensive physical and digital record-keeping systems, ensuring accuracy and accessibility.
- Perform extensive data entry, ensuring all information is current, correct, and securely stored.
- Handle incoming and outgoing correspondence, including emails, letters, and packages, distributing them appropriately.
- Prepare, edit, and format documents, reports, presentations, and other administrative materials.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff as required.
- Assist with general office management tasks, including ordering supplies, managing inventory, and liaising with vendors.
- Ensure compliance with data protection policies and maintain strict confidentiality of all sensitive information.
- Provide administrative support to various departments and team members, facilitating their operational needs.
- Assist in the preparation of budgets, invoices, and expense reports.
- Organize and archive files according to established protocols, performing regular audits to ensure integrity.
Required Skills
- Proven experience in an administrative or clerical role, preferably with a focus on records management.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional attention to detail and accuracy in data entry and document management.
- Strong verbal and written communication skills in English and French (Creole is a plus).
- Ability to work independently and as part of a team in a fast-paced environment.
- Demonstrated problem-solving capabilities and a proactive work ethic.
- Understanding of confidentiality protocols and data protection principles.
Preferred Qualifications
- A diploma or degree in Office Administration, Business Management, or a related field.
- Familiarity with electronic document management systems (EDMS).
- Experience in a similar role within the local Mauritian business environment.
- Knowledge of basic accounting principles and practices.
Perks & Benefits
- Competitive salary package and performance bonuses.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and continuous learning.
- A supportive and collaborative work environment.
- Paid time off and public holidays.
- Modern office facilities in a convenient location.
- Employee recognition programs.
How to Apply
If you are a highly organized and detail-oriented professional ready to contribute to a thriving team, we encourage you to apply! Please submit your resume and a cover letter outlining your experience and why you are a perfect fit for this role. Encourage applicants to click on the link below to apply for the job.
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