About Company
Join Career.zycto, a thriving firm where innovation meets efficiency in the heart of Dubai. We are actively shaping the future of business operations through strategic insights and unparalleled service delivery. For an administrative operations specialist, this means an environment ripe for impact, where your organizational prowess and proactive problem-solving skills are not just valued, but essential to our daily success. Grow your career within a culture that champions continuous improvement and empowers every team member to contribute meaningfully to our collective achievements.
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Job Description
Career.zycto is seeking a dynamic and highly organized Administrative Operations Specialist to bolster our team in International City, Dubai. This pivotal role is perfect for a proactive professional who thrives in a fast-paced environment and possesses an exceptional ability to manage diverse administrative and operational functions. You will be instrumental in ensuring the smooth and efficient running of our office, providing comprehensive support across various departments, and contributing directly to our operational effectiveness.
As an Administrative Operations Specialist, you will be the backbone of our daily operations, tasked with optimizing office procedures, managing key vendor relationships, and ensuring a seamless workflow. Your day-to-day will involve a blend of administrative duties, logistical coordination, and strategic operational support, making this a multifaceted role for someone eager to make a tangible impact. We are looking for an individual who can not only manage tasks efficiently but also anticipate needs, identify areas for improvement, and implement solutions that enhance productivity and overall business performance.
This position requires an individual with a keen eye for detail, strong communication skills, and a proven track record in office administration and operational support. You will be responsible for everything from maintaining office supplies to coordinating complex travel arrangements and assisting with critical project documentation. Your contributions will directly enable our teams to focus on their core objectives, knowing that the administrative and operational aspects are expertly handled. If you are a self-starter with a passion for operational excellence and a desire to work in a collaborative and forward-thinking organization, Career.zycto offers an unparalleled opportunity to develop your career in Dubai.
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Key Responsibilities
- Manage and maintain daily office operations, ensuring a productive and efficient work environment.
- Streamline administrative processes and procedures to enhance organizational efficiency and cost-effectiveness.
- Oversee office supply inventory, equipment maintenance, and manage relationships with external vendors and service providers.
- Provide comprehensive administrative support to management and various departments, including scheduling meetings, managing calendars, and preparing presentations and reports.
- Coordinate all logistical arrangements for business travel, company events, and internal/external meetings, including venue booking and catering.
- Handle sensitive documents and information with utmost confidentiality, maintaining organized physical and digital filing systems.
- Assist with basic HR administrative tasks such as onboarding new employees, managing employee records, and coordinating training sessions.
- Support financial administration by processing expense reports, managing invoices, and assisting with budget tracking.
- Act as the primary point of contact for internal and external inquiries, directing them appropriately and providing timely assistance.
- Implement and enforce office policies and procedures to ensure compliance and a consistent operational standard.
- Contribute to continuous improvement initiatives by identifying opportunities for operational enhancements and proposing solutions.
Required Skills
- Proven experience as an Administrative Operations Specialist, Office Manager, or similar role.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong verbal and written communication skills in English.
- Ability to work independently with minimal supervision and as part of a team.
- Proactive problem-solver with a strong attention to detail.
- Demonstrated ability to handle confidential information with discretion.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Experience working in a fast-paced, multicultural environment, preferably in the UAE.
- Knowledge of basic accounting principles and HR administrative practices.
- Fluency in Arabic or another additional language.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance.
- Generous annual leave policy.
- Professional development and training opportunities.
- A vibrant and supportive work culture.
- Opportunity for career growth within a dynamic company.
How to Apply
If you are ready to take on this exciting challenge and contribute to a growing organization, we encourage you to apply today! Please click on the link below to submit your application directly.
