About Company
Career.zycto partners with leading educational institutions across Greater Manchester to connect exceptional talent with impactful opportunities. We are dedicated to fostering environments where administrative professionals can thrive, contributing meaningfully to school communities. Joining us means becoming part of a network that values your skills, supports your professional growth, and places you in roles where your organisational prowess genuinely makes a difference to students, staff, and parents alike. Discover your next career chapter with a team committed to your success, ensuring every placement helps build a stronger educational foundation.
Job Description
Career.zycto is excited to be recruiting on behalf of a vibrant and well-regarded primary school in the heart of Altrincham, Manchester, for a dedicated and highly organised Administrative Secretary to join their bustling school office. This pivotal role is perfect for an individual who thrives in a dynamic environment, possesses exceptional communication skills, and has a genuine passion for supporting the educational journey of young people. As the first point of contact for parents, visitors, and pupils, your warm and professional demeanour will be essential in creating a welcoming and efficient office atmosphere. This role demands a proactive approach to ensure the seamless daily operations of the school administration.
The successful candidate will be instrumental in ensuring the smooth daily operation of the school office, providing comprehensive administrative support to the headteacher, teaching staff, and wider school community. This involves a diverse range of tasks, from managing pupil records and attendance to coordinating school events and handling correspondence with utmost precision. We are seeking someone meticulous, proactive, and capable of managing multiple priorities with ease and accuracy, all while maintaining strict confidentiality and adherence to school policies. You will play a crucial role in maintaining positive relationships with all stakeholders, upholding the school’s values, and contributing to its overall success through your diligent work and supportive presence. This is an unparalleled opportunity to embed yourself within a supportive team, where your administrative expertise will directly contribute to creating an outstanding learning environment for our students, making a tangible difference every day. If you are ready to take on a challenging yet immensely rewarding role in a community-focused school, where your contributions are valued and you can truly make an impact, we encourage you to apply.
Key Responsibilities
- Serve as the primary point of contact for all visitors, parents, and pupils, managing enquiries both in person, via phone, and through email.
- Manage and maintain accurate pupil records, attendance registers, and school databases (e.g., SIMS), ensuring strict compliance with GDPR regulations.
- Provide comprehensive administrative support to the Headteacher and teaching staff, including typing letters, reports, newsletters, and other essential documents.
- Coordinate and schedule meetings, appointments, and school events, including parent evenings, school trips, and extracurricular activities.
- Handle all incoming and outgoing correspondence, including post, emails, and internal communications, ensuring timely and professional responses.
- Manage school finances for small purchases, petty cash, and trip payments, reconciling accounts and assisting with budget tracking as required.
- Oversee the school's communication channels, including updating the school website, social media, and parent communication apps with relevant information.
- Assist with the induction of new staff and pupils, ensuring all necessary paperwork, checks, and welcome procedures are completed efficiently.
- Maintain a tidy, organised, and professional school office environment, managing stationery and office supplies inventory effectively.
- Uphold safeguarding policies and procedures rigorously, ensuring the well-being and safety of all pupils and staff at all times.
Required Skills
- Proven experience of at least two years in an administrative or secretarial role, with a strong preference for experience within a school setting.
- Exceptional organisational, multitasking, and time management skills, with the ability to prioritise tasks effectively under pressure.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with database management systems.
- Excellent written and verbal communication skills, demonstrating a professional, friendly, and empathetic telephone manner.
- A strong understanding and practical application of data protection and confidentiality protocols (GDPR).
- Ability to work both independently with minimal supervision and collaboratively as part of a dedicated team in a busy, fast-paced environment.
- An Enhanced DBS check (or a willingness to obtain one promptly upon offer of employment) is mandatory for this role.
Preferred Qualifications
- Direct experience with school management systems such as SIMS (School Information Management System) or similar platforms.
- A valid First Aid qualification, or willingness to undertake training.
- In-depth knowledge of safeguarding procedures and child protection policies within an educational context.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Generous holiday allowance, aligning beneficially with school terms.
- Significant opportunities for continuous professional development and training to enhance your skills.
- A supportive, inclusive, and friendly working environment where your contributions are valued.
- Comprehensive pension scheme.
- Convenient free on-site parking.
- The profound satisfaction of contributing directly to a positive and impactful community and children's education.
How to Apply
To express your keen interest in this exciting and rewarding opportunity, please click on the application link below. We encourage you to submit your comprehensive CV along with a compelling cover letter outlining your suitability for the role and explicitly detailing why you are passionate about working in a vibrant school environment. We eagerly look forward to receiving your application and exploring your potential to join our team!
