About Company
Career.zycto is actively shaping futures by connecting talented individuals with dynamic opportunities across various sectors. We pride ourselves on fostering environments where growth is paramount and contributions are truly valued. We recognize that an efficient administrative backbone is crucial for any organization’s success, making a role here ideal for an Administrative Support Clerk looking to make a tangible impact. Join a forward-thinking team dedicated to empowering careers and achieving collective excellence in Saanich and beyond.
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Job Description
Are you a highly organized, proactive, and detail-oriented individual seeking a pivotal role in a fast-paced environment? Career.zycto is looking for an Administrative Support Clerk to join our team in Saanich, British Columbia, for an immediate start. This isn’t just a clerical position; it’s an opportunity to become an indispensable part of our operational efficiency, directly contributing to our daily success and the seamless flow of information. You will be the linchpin supporting various departments, ensuring that everything runs smoothly from front-end communications to back-end organizational tasks. We value individuals who are not only skilled but also bring a positive attitude, a strong work ethic, and a genuine desire to assist others. If you thrive on managing multiple priorities, enjoy problem-solving, and are adept with modern office technologies, we encourage you to apply. This role offers a chance to work within a supportive and collaborative setting where your efforts are recognized and your professional development is encouraged. Your ability to maintain confidentiality, exercise sound judgment, and adapt to evolving needs will be critical for success in this role. We are committed to fostering an inclusive workplace where every team member feels empowered and respected. Take the next step in your administrative career with a company that invests in its people and offers a challenging yet rewarding professional journey.
Key Responsibilities
- Manage and direct incoming calls, emails, and correspondence, ensuring timely and professional responses.
- Maintain and organize physical and electronic filing systems, ensuring accuracy and accessibility of critical documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
- Prepare, proofread, and distribute reports, presentations, and other administrative documents.
- Assist with data entry, record-keeping, and database management, ensuring data integrity.
- Order and maintain office supplies, managing inventory and liaising with vendors.
- Process invoices, expense reports, and other financial documentation with meticulous attention to detail.
- Provide general administrative support to various departments as needed.
- Handle confidential information with discretion and professionalism.
- Support onboarding processes for new employees, including preparing workstations and necessary documentation.
Required Skills
- Minimum of 1 year of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- Demonstrated ability to multitask and prioritize tasks effectively in a dynamic environment.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Post-secondary education in Office Administration, Business Administration, or a related field.
- Experience with CRM software or other database management systems.
- Familiarity with standard office equipment (printers, scanners, video conferencing tools).
- Experience in a recruitment or staffing agency environment.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
- Paid time off and holidays.
- Convenient location in Saanich, British Columbia.
- Modern office amenities and a positive company culture.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are an ideal fit for this role. Please click on the application link below to apply for the job.
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