About Company
Seeking a dynamic environment where your organizational skills truly shine? Career.zycto connects exceptional talent with leading organizations, and this administrative support role is crucial to our mission. We pride ourselves on fostering growth, championing efficiency, and building strong professional relationships. We are a forward-thinking staffing and recruiting firm dedicated to streamlining operations and ensuring seamless candidate and client experiences. Join our collaborative team where your meticulous attention to detail and proactive approach will directly contribute to our success and help us maintain our reputation for excellence.
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Job Description
Career.zycto is actively seeking a highly organized and detail-oriented Administrative Support Clerk for a temporary assignment in the vibrant Montclair district of Oakland. This role is crucial for maintaining efficient office operations and providing essential administrative assistance to various departments. You will be instrumental in ensuring the smooth day-to-day functioning of the office, handling a diverse range of tasks that support our core business objectives. This is an excellent opportunity for someone who thrives in a fast-paced environment, possesses strong communication skills, and is adept at managing multiple priorities with precision. The successful candidate will play a vital role in upholding our commitment to operational excellence and client satisfaction, providing critical backup and support that keeps everything running smoothly. You will be empowered to take initiative, solve problems, and contribute meaningfully to a professional setting, making this temporary role a valuable experience for your career portfolio.
Key Responsibilities
- Manage incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely and professional responses.
- Organize and maintain physical and digital filing systems, ensuring accuracy, accessibility, and confidentiality of records.
- Prepare reports, presentations, and other documents using various office software applications (e.g., Microsoft Office Suite).
- Schedule and coordinate meetings, appointments, and travel arrangements for staff, including preparing agendas and taking minutes.
- Order and maintain office supplies inventory, ensuring adequate stock levels and cost-effective purchasing.
- Provide general administrative support to multiple departments, including data entry, proofreading, and document preparation.
- Assist with special projects and initiatives as assigned, demonstrating flexibility and adaptability.
- Greet visitors and clients in a professional and friendly manner, directing them appropriately.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- High level of accuracy and attention to detail
- Ability to prioritize tasks and manage multiple deadlines effectively
- Proven ability to maintain confidentiality and handle sensitive information with discretion
- Demonstrated problem-solving skills and a proactive approach
Preferred Qualifications
- Associate's degree or certification in Business Administration or related field
- Previous experience in a staffing or recruiting agency environment
- Familiarity with office management software and database systems
- Experience with virtual communication and collaboration tools
Perks & Benefits
- Competitive hourly wage
- Opportunity to gain valuable professional experience
- Supportive and collaborative team environment
- Potential for future temporary assignments
- Convenient Montclair, Oakland location
How to Apply
If you are a motivated and organized individual looking for a temporary administrative role, we encourage you to apply. Please click on the application link below to submit your resume and a brief cover letter outlining your relevant experience.
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